Contract Administrator

Hearst; Troy (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Motor Information Systems is seeking a Contract Administrator to oversee the drafting, review, and negotiation of client and vendor contracts. You will ensure compliance with policies and manage the contract lifecycle from renewals to terminations.

You will collaborate with legal, finance, and sales teams, support audits, and maintain accurate data in Salesforce and Conga while communicating risk and recommended actions to stakeholders.

Qualifications

• Bachelor's degree or equivalent experience in contracts or related fields.
• 5+ years in contracts, legal support, or related areas with demonstrated risk assessment.
• Strong knowledge of contract management and legal terminology.
• Proficient in Word and Excel; able to manage complex documents.
• Excellent written and verbal communication; able to work with cross-functional teams.
• Ability to work autonomously and meet tight deadlines; prioritize effectively.
• Experience communicating risk and recommendations to non-legal stakeholders.

Responsibilities

• Draft, review, and negotiate client and vendor contracts.
• Ensure compliance with company policies and industry regulations.
• Manage contract lifecycle: renewals, amendments, terminations.
• Serve as primary contact for contract inquiries and issues.
• Collaborate with legal, finance, and sales teams to align business objectives.
• Partner with in-house counsel on non-standard terms; own routine workflow end-to-end.
• Maintain organized contract repositories and related documentation.
• Ensure accuracy of terms, dates, dollar amounts, and cross-references.
• Maintain contract data in Salesforce and Conga; prepare status reports.
• Assess transactional risk and long-tail exposure; explain tradeoffs clearly.

Skills

Contract management

Legal support

Negotiation

Communication

Organization

Attention to detail

Autonomy

Risk assessment

Microsoft Word

Microsoft Excel

Education

Bachelor's degree in a related field or equivalent

Paralegal certificate or formal legal training

Certification in contract management (IACCM/NCMA)

Tools

Salesforce

Conga

AI-assisted contract review tools

Job description

The Contract Administrator at MOTOR Information Systems oversees and manages the company's contractual agreements and ensures compliance with legal, regulatory, and corporate policies. This position is essential in streamlining contract management processes, mitigating risk, and fostering strong relationships with internal stakeholders and external partners. The role requires exceptional negotiation, organizational, and problem-solving skills.

Required Qualifications:

• Bachelor's degree in a related field or equivalent relevant work experience.

• 5+ years of experience, or an equivalent combination of education and experience, in contracts, legal support, business operations, procurement, compliance, finance, or project management.

• Strong understanding of legal terminology and contract management best practices.

• Demonstrated proficiency with Microsoft Word and Excel.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Demonstrated ability to work autonomously, prioritize competing deadlines, and exercise sound judgment.

• Track record of assessing risk in commercial agreements and communicating recommendations clearly to non-legal stakeholders.

Preferred Qualifications:

• Experience in a corporate legal department or high-volume business environment.

• Paralegal certificate or formal legal training.

• Certification in contract management (e.g., IACCM or NCMA).

• Salesforce and Conga experience.

• Familiarity with AI-assisted contract review and process improvement tools.

• Familiarity with the automotive or information systems industries.

• Draft, review, and negotiate a variety of contracts, including client and vendor agreements.

• Ensure compliance with company policies and industry regulations in all contractual matters.

• Manage the lifecycle of contracts, including renewals, amendments, and terminations.

• Serve as the primary point of contact for contract-related inquiries and issues.

• Collaborate with legal, finance, and sales teams to ensure alignment on business objectives.

• Partner directly with in-house counsel on non-standard, complex, or contested terms while independently owning the routine contract workflow end to end.

• Maintain an organized repository of contracts and related documentation.

• Apply rigorous attention to detail across contract terms, defined terms, dates, dollar amounts, and internal cross-references, catching inconsistencies and drafting errors before execution rather than after.

• Maintain accurate contract data and documentation within Salesforce and Conga.

• Prepare reports and analyses on contract statuses and key metrics.

• Assess both immediate transactional risk and long-tail exposure - auto-renewal and evergreen terms, multi-year commitments, indemnity and liability tails, data and IP obligations that survive termination, and articulate the tradeoffs to business stakeholders in practical terms.

• Assist with audits, reporting, compliance reviews, and other special projects as needed.

• Help identify contract issues and support timely resolution and escalation where appropriate.