Contract Administrator

Contract Land Staff; Sugar Land (TX); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Contract Land Staff is seeking an experienced Contracts Administrator Paralegal in Sugar Land, TX. The role supports contract lifecycle management through Ironclad and assists day-to-day legal operations across nine companies. Candidates should have 1-3 years of Paralegal experience and be comfortable with a hybrid work schedule.

The position offers valuable exposure to corporate compliance and insurance management in a multi-entity environment.

Qualifications

• 1-3+ years of experience as a Paralegal.
• Must be local to Sugar Land, TX.
• Must be okay with a hybrid schedule with 4 days in office, 1 day remote.

Responsibilities

• Support the daily operations of the Ironclad contract management system.
• Track compliance requirements and deadlines across multiple entities.
• Assist with insurance renewals and manage Certificates of Insurance.

Skills

Contract lifecycle management

Legal compliance

Documentation organization

Communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Ironclad

Job description

CLS is looking for an experienced Contracts Administrator Paralegal local to Sugar Land, TX. The Contracts Administrator Paralegal supports contract lifecycle management through Ironclad and assists with day-to-day legal and compliance operations across nine affiliated companies. This entry‑level role offers hands‑on experience in legal operations, corporate compliance, and insurance management within a multi‑entity environment.

Essential Duties and Responsibilities

include but are not limited to:

Contract Lifecycle Management (Ironclad)

• Support daily operations of the Ironclad contract management system
• Assist with contract intake, routing, and workflow tracking
• Ensure contracts follow established templates and processes
• Troubleshoot basic system or workflow issues and escalate as needed
• Collaborate with internal teams (Legal, Sales, Operations) on contract requests

Legal & Compliance Support

• Track compliance requirements and deadlines across multiple entities
• Assist with Secretary of State filings, including annual reports and registrations
• Maintain compliance calendars and ensure timely filings
• Support tracking of workers’ compensation compliance across jurisdictions

Insurance & COI Management

• Assist with insurance renewals, including data gathering and coordination with brokers
• Maintain records of policies, renewal schedules, and documentation
• Track and manage Certificates of Insurance (COIs), ensuring accuracy and timely distribution

Multi-Entity Coordination

• Support legal and compliance activities across nine companies
• Help standardize and organize documentation across entities
• Coordinate with internal stakeholders to gather information and provide updates

Administrative & Organizational Support

• Maintain organized records of contracts, filings, and compliance documents
• Update tracking tools (spreadsheets, logs, dashboards)
• Assist with audits, reporting, and special projects

Qualification Requirements (minimum and preferred requirements)

• Must have 1-3+ years of experience as a Paralegal.
• Must be local to Sugar Land, TX.
• Must be okay with a hybrid schedule with 4 days in office, 1 day remote.

Education and Experience

• Bachelor’s degree or one to two years of related experience and/or training; or equivalent combination of education and experience.