Contract Administrator

Mark-Taylor, Inc.

Scottsdale (AZ)

On-site

USD 60,000 - 85,000

Full time

44 hours ago

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Benefits offered by this job

Employee rent discounts

Access to all Mark-Taylor amenities

Employee appreciation events

Opportunities for career growth

401(k) with robust company match

Paid time off, sick time, holidays, &!

Comprehensive Medical, Dental, and Vis

Job summary

Mark-Taylor, Inc. in Scottsdale, AZ is seeking a Contract Administrator to own the contract lifecycle from intake to closeout.

You will prepare contracts, amendments, renewals, and NDAs using approved templates, coordinating with Finance, Legal, Risk, IT and other stakeholders.

The role requires a Bachelor's degree and 3+ years in contract administration, with strong attention to detail and experience with e-signature platforms.

Qualifications

Bachelor’s degree or equivalent in a related field.
3+ years in contract administration, vendor management, procurement, legal operations, or related.
Experience managing contracts through multiple stages of the lifecycle.
Experience with contract lifecycle management systems and e-signature platforms.

Responsibilities

Own the contract lifecycle from intake through review, approval, execution, renewal, termination and closeout.
Prepare contracts, amendments, renewals, addenda, NDAs and related documents using approved templates.
Review incoming contracts for completeness and coordinate review with Finance, Legal, Risk, IT and other stakeholders.
Identify non-standard provisions and risks, and route to appropriate decision-makers.
Coordinate redlines, revisions, approvals and electronic signatures with proper version control.
Maintain centralized contract repository and distribute executed agreements to stakeholders.

Skills

Attention to detail

Organizational skills

Version-control

Communication skills

Stakeholder coordination

Contract lifecycle management

Education

Bachelor’s degree in Business Administration, Finance, Legal Studies, Supply Chain or a related field

Tools

Contract lifecycle management systems

Electronic signature platforms

Job description

Description

At Mark-Taylor, we believe our success starts with our people. For over 40 years, we’ve built and managed Arizona’s most beautiful apartment communities while fostering a culture centered on people, excellence and growth.

We are proud to be recognized as Ranking Arizona’s #1 Multifamily Builder and Manager, a Best Place to work in Multifamily, and a Healthiest Employer by the Phoenix Business Journal, and more.

Our communities are growing and so is our corporate team! We’re hiring a Contract Administrator at our corporate office in Scottsdale, AZ.

Why You’ll Love working at Mark-Taylor

Employee rent discounts.*
Access to all Mark-Taylor amenities.
Employee appreciation events.
Opportunities for career growth.
401(k) with robust company match.**
Paid time off, sick time, holidays, and volunteer time.**
Comprehensive Medical, Dental, and Vision benefits.**

Requirements

Bachelor’s degree in Business Administration, Finance, Legal Studies, Supply Chain or a related field preferred; an equivalent combination of education and relevant experience will be considered.
Three or more years of experience in contract administration, vendor management, procurement, legal operations or a related field preferred.
Experience managing contracts through multiple stages of the contract lifecycle preferred.
Experience with contract lifecycle management systems and electronic signature platforms preferred.
Strong attention to detail, organization and version-control skills, with the ability to manage multiple priorities and deadlines.
Clear written and verbal communication skills with the ability to coordinate across internal stakeholders, vendors and subject matter experts.
Experience in a multi-location or high-volume organization; multifamily, property management or real estate experience is a plus.

In this role, you will

Own the administrative contract lifecycle from intake through review, approval, execution, renewal, termination and closeout, serving as the central point of contact for contract status.
Prepare contracts, amendments, renewals, addenda, statements of work, NDAs and related documents using approved templates.
Review incoming contracts for completeness and coordinate review with business owners, Finance, Legal, Risk, IT and other stakeholders as appropriate.
Identify non-standard provisions, requested changes and material legal, financial, operational, data-security, insurance or liability risks, and route them to the appropriate decision-maker.
Coordinate redlines, revisions, approvals and electronic signatures while maintaining accurate version control and ensuring agreements are executed only by authorized representatives.
Maintain a comprehensive, centralized contract repository and distribute fully executed agreements to the appropriate stakeholders.
Track effective dates, expiration and renewal dates, notice periods, termination provisions, payment obligations, deliverables and required vendor documentation, proactively notifying owners of upcoming actions.
Manage renewals, extensions, amendments, terminations and closeouts while escalating missed deadlines, incomplete documentation and compliance concerns.
Administer the contract platform, approval process and approval matrix; develop templates, workflows, checklists and SOPs; and identify opportunities to streamline and automate contract processes.
Maintain contract dashboards and reporting, support audits, monitor property fee administration and partner with Finance and business leaders to improve visibility, compliance and accountability across the contract portfolio.

Mark-Taylor is an equal opportunity employer and a drug-free workplace. All our employees undergo pre-employment screening which includes drug testing.