Contract Administrator

Siemens AG; Rancho Cordova (CA); On-site; USD 47,000 - 80,000; Full time

Job summary

Siemens AG in California is seeking a Contract Administrator to support contract workflows, risk assessment, and document execution. You will partner with Sales, Legal, and Management to ensure compliance and efficient contracting.

The role focuses on reviewing agreements, managing addenda, handling COIs and bonds, and coordinating signatures with Adobe Sign. A 3+ year background in contract administration is preferred. This position is onsite in Rancho Cordova, CA.

Qualifications

• 3+ years of administrative experience, preferably in contract administration or related field.
• Organizational skills with ability to manage multiple priorities and deadlines.
• Experience navigating spreadsheets and databases for data analysis, report generation, presentations.
• Ability to review and interpret contract terms and conditions below designated thresholds.
• Legally authorized to work in the United States on a continual and permanent basis without sponsorship.

Responsibilities

• Contract Review & Risk Assessment: Review contracts, POs, proposals, to identify risks and ensure policy compliance; use contract review software to flag risks.
• Contract Workflow Management: Manage end-to-end opportunity workflows after booking; coordinate distribution between stakeholders; track review status.
• Document Execution & Signature Management: Facilitate execution using Adobe Sign for internal signatures; ensure documentation and retention.
• Addendum & Amendment Administration: Prepare addenda under threshold; register in registry and communicate rationale to owners.
• Specialized Agreement Processing: Manage workflows for Master Agreements and NDAs; ensure Delegation of Authority processes.
• Insurance & Bond Coordination: Distribute COI requests; process Payment and Performance Bonds.
• Stakeholder Collaboration & Escalation: Interface with Legal, Sales, and Management to resolve actions; liaison between parties.

Skills

Administrative experience

Organizational skills

Spreadsheet data analysis

Contract terms interpretation

US work authorization

Education

Associate or Bachelor’s Degree

Tools

Contract management software

Adobe Sign

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We're improving how we live, work, and move today and for the next generation. We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us!

OurContract Administrators serve as the backbone of our contract management operations, ensuring seamless execution of contracts, purchase orders, and other commitment documents. You'll work collaboratively with Sales, Legal, and Management teams to identify and mitigate risks, manage contract workflows, and maintain compliance with company policies. This position offers an excellent opportunity to contribute to Siemens' mission of creating intelligent infrastructure solutions while developing expertise in contract administration and risk management.

As a Contract Administrator, you will:

• Contract Review & Risk Assessment:Review contracts, purchase orders, proposals, and commitment documents (including change orders) to identify potential risks and ensure compliance with company policy; utilize contract review software to scan, analyze, and flag risks in customer agreements below designated thresholds
• Contract Workflow Management:Manage end-to-end opportunity workflows using Contract Management software after booking; coordinate contract distribution between internal stakeholders and customers; track and follow up on contract review status with all parties
• Document Execution & Signature Management:Facilitate the complete contract execution process using Adobe Sign for internal signatures; receive, distribute, and process fully executed contracts; ensure proper documentation and retention of all signed agreements
• Addendum & Amendment Administration:Prepare and add addenda for contracts under threshold to address execution barriers; collaborate with contract managers to determine necessary terms and conditions requiring modification; register all addenda in the centralized registry and communicate rationale to business owners
• Specialized Agreement Processing:Manage workflows for Master Agreements and Non-Disclosure Agreements (NDAs); ensure appropriate Delegation of Authority processes are completed and recorded; submit to Sales Executives Consequential Damages Waiver (CDW) for approval
• Insurance & Bond Coordination:Distribute and receive Certificate of Insurance (COI) requests; request and process Payment and Performance Bonds
• Stakeholder Collaboration & Escalation:Interface with Legal, Sales, and Management to resolve contract review actions; refer contract disputes to appropriate business owners and contract managers when necessary; serve as a liaison between all parties to ensure smooth contract execution

You will make an impact with these qualifications:

Basic Qualifications:

• 3+ years of administrative experience, preferably in contract administration, contract management, legal support, or related field
• Organizational skills with ability to manage multiple priorities and deadlines
• Experience navigating spreadsheets and databases for data analysis, report generation, presentations, and general correspondence
• Ability to review and interpret contract terms and conditions below designated thresholds
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Associate or Bachelor’s Degree

#LI-TAG #HQ-EREF #VeteranCareers #TransitioningServiceMember #MilitarySpouse

Ready to create your own journey? Join us today!

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

The pay range for this position is$46,773 - $80,182 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline
This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Equal Employment Opportunity StatementSiemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency
Siemens follows Pay Transparency laws.

Application Deadline
This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Criminal History
Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.