Contract Administrator

Insight Global; Pasadena (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Insight Global is seeking a Contract Administrator in Pasadena, CA to manage contract documentation and ensure compliance throughout the project lifecycle. You will review contracts, administer subcontracts, coordinate approvals, handle bonds and insurance, and maintain project records to support successful delivery.

The role requires 3+ years of administrative experience with contracts or legal compliance in construction, with emphasis on accuracy, organization, and effective communication

Qualifications

• 3+ years of administrative experience with contracts, documents, or legal compliance in a construction company.

Responsibilities

• Read, analyze, and review contracts from owners and general contractors, ensuring proper documentation and final verification prior to execution.
• Prepare contract clarification and return letters while procuring necessary approvals, signatures, and scope clarifications from project managers.
• Prepare exhibits for subcontracts, including certified payroll and wrap/OCIP insurance program enrollments.
• Order, process, and maintain bid bonds, payment/performance bonds, surety riders, and prime contractor bond information.
• Request and issue insurance certificates based on customer requirements and develop specialized billing instructions.
• Identify and gather all necessary documentation and information required to prepare preliminary notices.
• Assist with lease maintenance and negotiation, while providing contract processing backup for frequent customers.

Skills

Contract administration

Document management

Legal compliance

Job description

Job Description

The Contract Administrator is responsible for managing contract documentation and ensuring compliance throughout the project lifecycle. Key duties include reviewing contracts, administering subcontracts, coordinating approvals, managing bond and insurance requirements, and maintaining necessary project documentation to support successful project delivery.

• Read, analyze, and review contracts from owners and general contractors, ensuring proper documentation and final verification prior to execution.
• Prepare contract clarification and return letters while procuring necessary approvals, signatures, and scope clarifications from project managers.
• Prepare exhibits for subcontracts, including certified payroll and wrap/OCIP insurance program enrollments.
• Order, process, and maintain bid bonds, payment/performance bonds, surety riders, and prime contractor bond information.
• Request and issue insurance certificates based on customer requirements and develop specialized billing instructions.
• Identify and gather all necessary documentation and information required to prepare preliminary notices.
• Assist with lease maintenance and negotiation, while providing contract processing backup for frequent customers.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 3+ years of administrative experience working with contracts, documents, or legal compliance for a construction company