Contract Administrator

Oklahoma Ag; Oklahoma City (OK); On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Retirement plans

Employee assistance program

Job summary

Oklahoma Department of Transportation seeks a Contract Administrator to manage all phases of contract administration for consultant contracts, reporting to the Division Manager. The role emphasizes ensuring compliance with contract requirements and coordinating with internal teams and external consultants.

The position offers full-time employment with a structured benefits package, including health, dental, and vision plans, generous leave, holidays, and retirement options.

Qualifications

• Knowledge of the methods of organization and management; public administration; agency policies and procedures.
• Ability to establish and maintain effective working relationships; communicate effectively in writing and verbally.
• Plan, direct, and review the work of others; analyze complex situations and make responsible decisions.

Responsibilities

• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.

Education

Bachelor’s degree in business or public administration

Job description

Contract Administrator# State of Oklahoma Careers## Contract AdministratorApply: Oklahoma County: Full time: Posted Yesterday: End Date: November 21, 2026 (11 days left to apply): JR67551**Job Posting Title**Contract Administrator**Agency**345 DEPARTMENT OF TRANSPORTATION**Supervisory Organization**Deputy Director - Contract Compliance**Job Posting End Date**Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.**Estimated Appointment End Date (Continuous if Blank)****Full/Part-Time**Full time**Job Type**Regular**Compensation**Level II: $66,400/year Level III: $76,200/year Level IV: $83,800/year**Why You’ll Love Working Here:*** Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.**Annual Benefit Allowance:*** The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.**Comprehensive Insurance Plans:*** The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).**Retirement Savings Plans:*** Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015.* Employer matches 6% with an employee contribution of 4.5%.* Employer matches 7% with an employee contribution of 7% or above.* OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS.**Annual & Sick Leave (PTO):*** 15 days accrued annually during the first 1–5 years of service.* 18 days accrued annually for 5–10 years of service.* 20 days accrued annually for 10–20 years of service.* 25 days accrued annually for over 20 years of service.* Sick leave: Accrued at 15 days per year**Paid Holidays:*** 11 paid holidays per year**Longevity Pay:*** Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.**Employee Assistance Program (EAP):*** EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.**Job Description****Position Title:**Contract Administrator**Department:**Contract Compliance**Division:**9**Reports to:** Division Manager**FLSA Status:**Exempt**Location:**200 NE 21st Street, Oklahoma City, OK 73105 *Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family.*# **Basic Purpose**This position is part of Contract Compliance Division, Contract Administration Branch. Duties will include all phases of contract management for professional (consultant) contracts from solicitation through contract close out. ***For additional information on duties, please see: https://oklahoma.gov/content/dam/ok/en/odot/business-center/pre-construction-design/consultant-contract-information/odot-guidelines-for-the-administration-of-consultant-contracts-odot-final-20240812.pdf*** # **Typical Functions**The functions performed in this job family will vary by level, unit and organization, but may include the following:* Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.* Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.* Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.* Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.* Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.* Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.* Drafts policies and procedures, and develops contract or grant proposals.* Reviews proposed legislation and recommends changes; may act as legislative liaison. # **Level Descriptor**Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. **Level II:** At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff. **Level III:** At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines. **Level IV:** At this level employees are assigned responsibilities involving the direction or management of a major statewide specialized agency program which is large in size and scope and involves the planning, development, coordination, and implementation of program functions and activities by other federal, state, or local governmental organizations. # **Education and Experience** **Level II:** Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative\\* experience for each year of the required bachelor's degree.**Level III:** Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative\\* or professional experience in business or public administration for each year of the required education. **Level IV:** Education and Experience requirements at this level consist of a bachelor's degree and five years of professional experience in business or public administration, including two years in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative\\* or professional experience in business or public administration for each year of the required education. ***\\*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.*** **NOTE:** No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity. # **Knowledge, Skills, Abilities and Competencies**Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; to coordinate the work of organizational units; and to plan, direct, and coordinate the functions and activities of other governmental organizations. # **Special Requirements**Some positions will require that applicants be willing and able to perform all job-related travel.**Equal Opportunity Employment**The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency ContactThe mission of the Oklahoma Department of Transportation is to provide a safe, economical, and effective transportation network for the people, commerce, and communities of Oklahoma. ODOT's vision is to be an innovative and responsive leader in the transportation field. ODOT offers valuable continuous learning opportunities that encourage personal and professional growth and is committed to providing a safe environment for every employee.