Contract Administrator

345 DEPARTMENT OF TRANSPORTATION; Oklahoma City (OK); On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Annual benefit allowance

Medical/dental/vision plans

OPERS retirement plan

Paid holidays

Longevity pay

Employee Assistance Program (EAP)

Job summary

345 Department of Transportation is seeking a Contract Administrator to manage professional (consultant) contracts from solicitation through close-out. The role sits in Contract Compliance, Division 9, at 200 NE 21st Street, OKC, OK 73105.

The position requires a bachelor’s degree in business or public administration and relevant contract management experience, with state guidelines and regulations guiding daily tasks.

Qualifications

• Bachelor's degree in business or public administration.
• Professional experience in contract management or public sector purchasing.
• Ability to interpret agency rules, regulations and laws.

Responsibilities

• Plans, organizes and directs a component of an agency program or function with responsibility for a major phase of that program.
• Interprets and advises on departmental rules, regulations and laws governing the program.
• Prepares administrative, fiscal and/or statistical documents pertaining to departmental activity.
• Provides supervision or direction to staff in planning, promotion and implementation of programs.

Education

Bachelor's degree in business or public administration

Job description

Contract Administrator

Job Type: Full / Part-Time, Full time

Job Level Compensation:

• Level II: $66,400/year
• Level III: $76,200/year
• Level IV: $83,800/year

Benefits

Annual Benefit Allowance: The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.

Comprehensive Insurance Plans: The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).

Retirement Savings Plans: Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above.

OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS.

Annual & Sick Leave (PTO): 15 days accrued annually during the first 1–5 years of service.

18 days accrued annually for 5–10 years of service.

20 days accrued annually for 10–20 years of service.

25 days accrued annually for over 20 years of service.

Sick leave: Accrued at 15 days per year

Paid Holidays: 11 paid holidays per year

Longevity Pay: Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.

Employee Assistance Program (EAP): EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Job Description

Position Title: Contract Administrator

Department: Contract Compliance

Division: 9

Reports to: Division Manager

FLSA Status: Exempt

Location: 200 NE 21st Street, Oklahoma City, OK 73105

Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family.

Basic Purpose

This position is part of Contract Compliance Division, Contract Administration Branch. Duties will include all phases of contract management for professional (consultant) contracts from solicitation through contract close out. For additional information on duties, please see: https://oklahoma.gov/content/dam/ok/en/odot/business-center/pre-construction-design/consultant-contract-information/odot-guidelines-for-the-administration-of-consultant-contracts-odot-final-20240812.pdf

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures, and develops contract or grant proposals.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

Level II:

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

Level III:

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines.

Level IV:

At this level employees are assigned responsibilities involving the direction or management of a major statewide specialized agency program which is large in size and scope and involves the planning, development, coordination, and implementation of program functions and activities by other federal, state, or local governmental organizations.

Education and Experience

Level II: Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree.

Level III: Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education.

Level IV: Education and Experience requirements at this level consist of a bachelor's degree and five years of professional experience in business or public administration, including two years in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

NOTE: No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices.

Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; to coordinate the work of organizational units; and to plan, direct, and coordinate the functions and activities of other governmental organizations.

Special Requirements

Some positions will require that applicants be willing and able to perform all job-related travel.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.