Contract Administrator

Phyton Talent Advisors; New York (NY); On-site; USD 41,328 - 48,216; Full time

Job summary

A leading recruitment firm in New York seeks a Contract Administrator to coordinate contract management and provide administrative support. The ideal candidate has a Bachelor's degree and 1–3 years of experience in contracts or legal support. Responsibilities include managing electronic signatures, maintaining contract systems, and supporting the Contracts Team. This position emphasizes strong organizational skills and proficiency in Microsoft Office. Competitive hourly pay is offered.

Qualifications

• 1–3 years of experience in contracts, legal, or administrative support.
• Strong familiarity or quick adaptability with electronic signature platforms.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate routing, tracking, and collection of electronic signatures.
• Assist with communication for timely contract execution.
• Maintain and update the Contracts Management Systems.

Skills

Electronic signature platforms

Contract tracking systems

Microsoft Office Suite

Document routing tools

Organizational skills

Attention to detail

Time sensitivity

Education

Bachelor's degree

Job description

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Contract Administrator – New York, New York

$30.00/hr – $35.00/hr

Responsibilities

• Coordinate the routing, tracking, and collection of electronic signatures for research agreements and related documents.
• Assist with follow‑ups and communication with internal Contracts Officers and external stakeholders to ensure timely contract execution.
• Maintain and update the Contracts Management Systems (CMS) with relevant documents and status changes.
• Perform light edits or updates to contracts at the direction of the Contracts Lead.
• Use approved AI tools to assist with contract‑related tasks such as document population or summary generation as needed.
• Verify study registration on platforms such as ClinicalTrials.gov and follow up with investigators or sponsors to collect missing information.
• Manage or verify study related documentation for research study initiation, such as certificate of insurance.
• Maintain an accurate and organized electronic Contract Library and support version control across documents.
• Generate regular status and productivity reports for the Contracts Team and leadership.

Administrative Support

• Provide general administrative support to the Associate Director, Contract Team, Strategic Business Units and the Executive Director of the CTO.
• Schedule and coordinate meetings, including agendas and materials preparation.
• Order office supplies and manage related procurement processes.
• Assist in tracking tasks, deadlines, or outstanding items for contracts and office operations.
• Perform additional administrative duties to support the efficient functioning of the Contracts Team and CTO.
• Perform related duties and administrative tasks as assigned/requested.

Qualifications

• Bachelor’s degree and 1–3 years of experience in contracts, legal, or administrative support.
• Strong familiarity or quick adaptability with electronic signature platforms, contract tracking systems, and file management.
• Proficiency in Microsoft Office Suite, and document routing tools.
• Excellent organizational skills, with attention to detail and time sensitivity.

Preferred Qualifications

• Experience in a clinical research, academic medical center, or legal setting.
• Understanding of contract workflows and regulatory documentation processes.
• Excellent communication skills; professionalism when interacting with researchers, sponsors, and internal teams.
• Proven ability to multitask in a fast‑paced environment while maintaining accuracy.
• Comfort with or interest in using AI tools to enhance workflow and efficiency.