Contract Administrator

Energy Transfer; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Energy Transfer is seeking a Contract Administrator to manage crude oil contracts, including administration, analysis, execution, and governance throughout the lifecycle. You will liaise with Crude Commercial, Accounting, Risk Management, Legal, and Operations to ensure accurate capture and timely completion of obligations.

The role involves reviewing terms, coordinating approvals, maintaining documentation in Agiloft, and designing reports and dashboards.

Qualifications

• Bachelor’s degree or equivalent experience with 2-5 years of relevant job-related experience.
• Bachelor’s degree or equivalent experience with 5-8 years of relevant job-related experience.
• Bachelor’s degree or equivalent experience with 8+ years of relevant job-related experience.

Responsibilities

• Review, analyze, and administer crude oil commercial agreements.
• Independently own and administer assigned assets and agreements of moderate complexity.
• Review commercial and operational terms, including quality specifications, delivery obligations, title transfer, and payment provisions.
• Coordinate agreement preparation, approval, execution, and DocuSign routing with Commercial and Legal.
• Maintain contracts, amendments, notices, approvals, and supporting documentation in Agiloft and other systems.
• Monitor contractual obligations, including volume commitments, deadlines, renewals, notice requirements, and termination rights.
• Communicate relevant contract terms and obligations to Accounting, Scheduling, Operations, and Settlement teams.
• Interpret contracts and conduct related contract research.
• Support accruals, settlement inquiries, audits, and dispute resolution.
• Resolve routine contractual, operational, and settlement issues with limited oversight.
• Identify and escalat contractual risks, exceptions, and compliance concerns.
• Monitor force majeure events, insurance requirements, indemnity provisions, and contractual notices.
• Support counterparty onboarding and due diligence activities.
• Populate monthly close notes and communicate relevant contract activity to accounting.
• Maintain accurate contract data, records, and dashboards.
• Design, develop, and maintain reports, dashboards, and metrics.
• Participate in system integrations, testing, process improvements, and enhancement initiatives.
• Use AI, reporting, and contract management tools to improve efficiency and support contract administration activities.
• Identify and implement opportunities to automate workflows, improve data quality, and enhance business processes.
• Support joint venture administration by coordinating meetings; preparing agendas, board materials, minutes, written consents, and notices, and maintaining governance records.
• Monitor joint venture governance requirements and coordinate the timely completion of action items, approvals, reporting obligations, deadlines, and other deliverables.
• Provide day-to-day guidance and training to Contract Associates.

Skills

Contract administration

Analytical thinking

Cross-functional collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Agiloft

SAP

DocuSign

Job description

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning 12,000 strong organization as we fuel the world and each other!

Summary

The Contract Administrator is responsible for the administration, analysis, execution, and compliance of crude oil gathering and transportation, terminating, storage, and other related commercial agreements. This role serves as a key liaison between Crude Commercial, Accounting, Risk Management, Legal, and Operations teams to ensure contractual obligations are accurately captured, monitored, and executed throughout the contract lifecycle.

Essential Duties and Responsibilities

• Review, analyze, and administer crude oil commercial agreements.
• Independently own and administer assigned assets and agreements of moderate complexity.
• Review commercial and operational terms, including quality specifications, delivery obligations, title transfer, and payment provisions.
• Coordinate agreement preparation, approval, execution, and DocuSign routing with Commercial and Legal.
• Maintain contracts, amendments, notices, approvals, and supporting documentation in Agiloft and other systems.
• Monitor contractual obligations, including volume commitments, deadlines, renewals, notice requirements, and termination rights.
• Communicate relevant contract terms and obligations to Accounting, Scheduling, Operations, and Settlement teams.
• Interpret contracts and conduct related contract research.
• Support accruals, settlement inquiries, audits, and dispute resolution.
• Resolve routine contractual, operational, and settlement issues with limited oversight.
• Identify and escalat contractual risks, exceptions, and compliance concerns.
• Monitor force majeure events, insurance requirements, indemnity provisions, and contractual notices.
• Support counterparty onboarding and due diligence activities.
• Populate monthly close notes and communicate relevant contract activity to accounting.
• Maintain accurate contract data, records, and dashboards.
• Design, develop, and maintain reports, dashboards, and metrics.
• Participate in system integrations, testing, process improvements, and enhancement initiatives.
• Use AI, reporting, and contract management tools to improve efficiency and support contract administration activities.
• Identify and implement opportunities to automate workflows, improve data quality, and enhance business processes.
• Support joint venture administration by coordinating meetings; preparing agendas, board materials, minutes, written consents, and notices, and maintaining governance records.
• Monitor joint venture governance requirements and coordinate the timely completion of action items, approvals, reporting obligations, deadlines, and other deliverables.
• Provide day-to-day guidance and training to Contract Associates.

Required experience is commensurate with the selected job level:

• The Contract Administrator requires a bachelor’s degree or equivalent experience and 2-5 years of relevant job-related experience.
• The Senior Contract Administrator requires a bachelor’s degree or equivalent experience and 5-8 years of relevant job-related experience.
• The Lead Contract Administrator requires a bachelor’s degree or equivalent experience and 8+ years of relevant job-related experience

Preferred Qualifications:

• Prior Crude/Gas contract administration experience a plus
• Prior midstream energy experience a plus
• Knowledge of Agiloft and SAP systems a plus

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• In-office working conditions.
• Must be able to remain in a stationary position 75% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be requested.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.