Intern Contract Adm

Energy Transfer LP; Houston (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

Energy Transfer LP is seeking an undergraduate business student for a Crude Oil Contract Administration internship in Houston. You will support drafting contracts and notices, coordinate KYC onboarding, and help maintain the contract repository and reporting workflows.

Ideal candidates are juniors or seniors with strong written and verbal communication, time management, and initiative. Travel willingness and familiarity with MS Office are a plus.

Qualifications

• Enrolled in an undergraduate degree program majoring Business.
• Preferred classification: Junior or Senior.
• General requirements include self-motivated individuals.
• Involvement in activities outside college studies.
• Above average GPA.
• Willingness to travel.

Responsibilities

• Draft contracts, memorandums, and letters in coordination with Commercial and Legal teams.
• Coordinate KYC onboarding and respond to external questionnaires.
• Prepare status updates and reports for internal stakeholders.
• Coordinate document flows for new business entities and maintenance requests.
• Assist in invoicing, tracking reimbursable projects, and contract term administration.
• Route documents for approval and execution in DocuSign and maintain contract repository.
• Support process improvements and participate in cross-training or back-up duties as needed.

Skills

Written communication

Verbal communication

Time management

Organization

Professionalism

Initiative

Education

Undergraduate business student (in progress)

Tools

MS Office

Job description

Energy Transfer moves America's Energy. Founded in 1996, Energy Transfer has become one of the most diversified, publicly traded energy infrastructure Partnerships in the country. With more than 90,000 miles of pipeline and associated infrastructure traversing 38 states and Canada, international offices in Canada and Beijing, and nearly 10,000 employees, we are essential in delivering the nation's natural gas, crude oil, and refined products domestically and globally.

This position will work in the Crude Oil Contract Administration Group reporting to the Contract Administration Manager. This will include Gathering, Long-Haul Pipeline, Terminal & Bulk Marketing - Cargo Confirmations.

• Work alongside Commercial and Legal to draft Contracts, Memorandums, Notification Letters and other standard form documents as well as respond to Customer paper.
• Liaison with external Customers and Compliance department in effort to complete the external KYC registration process for ET Crude Oil business entities. Complete informational and gathering requests in response to external questionnaires. Provide weekly status updates.
• Coordinate, track and report the KYC onboarding process for external customers between Bulk Trading, Compliance, Commercial, Credit and Customer.
• Gather documents from customers and direct information between various internal departments to process new Business Entity set ups and maintenance requests for Business Development and Marketing Commercial departments.
• Support Scheduling with preparing and distributing Maintenance Notices, Shipper communications, Connecting Carrier Notices as well as assist with responding to any Crude Oil demurrage claim.
• Work with Commercial, Project Managers and CIAC to invoice and track reimbursable projects.
• Route and coordinate documents for approval and execution in Docusign.
• Maintain the Repository with timely, accurate contract files and related records.
• Develop, maintain, and publish reports from the Repository pertaining to and following the internal records retention policies.
• Implement and maintain newly designed CLM system for all contracts.
• Develop, collaborate and maintain processes designed to prepare Accounting Advice Briefs summarizing contract terms.
• Track contractual obligations and administer contract trigger events.
• Develop, maintain processes to audit settlement statements / invoices for new and amended settlement terms.
• Meet SOX and other governmental requirements as established for this position.

• Provide timely response to a variety of internal and external customer requests.
• Generate and deliver professionally driven contract-related correspondence.
• Gather contractual data and prepare reports for internal business needs.
• Long Term project: Organize multiple source folders and existing Repositories to migrate legacy contracts into new CLM platform.
• Special projects as required, including cross-training and provide back up for other team members.
• Any additional duties as assigned from time to time.

Required Skills (External)

• Enrolled in an undergraduate degree program majoring Business
• Preferred classification: Junior or Senior
• General requirements include self-motivated individuals.
• Involvement in activities outside college studies
• Above average GPA
• Willingness to travel.

Additional Skills:

• Strong written and verbal communication skills
• Detail-oriented, good time management and organization skills
• Demonstrated professionalism and initiative
• Proficiency with MS office