Contract Administrator

Our Community's Children; Grand Rapids (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision (Day 1) that’s

Paid Holidays

Paid Vacation and Sick Time

Tuition Reimbursement

Comprehensive Wellness program

Job summary

The City of Grand Rapids seeks a Contract Administrator to monitor and administer contracts between contractors, consultants, and service agencies and the Engineering Department. Responsibilities include ensuring compliance with regulations, providing technical assistance, and preparing reports for grants and agencies.

Requires a Bachelor’s degree in Public or Business Administration (or related field) and at least one year of contract administration experience.

Qualifications

• Bachelor’s degree in Public or Business Administration, or a related Human Services field.
• At least 1 year of professional work experience in Contract Administration or related work.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.

Responsibilities

• Monitors projects/program financial and performance reporting and conducts monitoring reviews; enforces contract provisions through written and oral directives; recommends necessary contract changes.
• Participates in the preparation of construction bid solicitations and requests for proposals, reviews submitted proposals, and monitors funding levels; conducts contract negotiations; prepares contract drafts and amendments.
• Provides technical assistance to contract agencies or contractors, as needed; meets and corresponds with contract agencies; specifies and follows-upon necessary corrective actions for contract compliance.
• Maintains records and prepares reports on a variety of subjects; attends meetings related to the work; keeps abreast of trends and new developments related to program activities, liability, and contracting for public projects.

Skills

Contract administration

Education

Bachelor's degree in Public or Business Administration or related field

Job description

General Summary

The purpose of this job is to monitor and administer contracts between contractors, consultants, and service agencies and the Engineering Department. Provides technical assistance to contractors and consultants and service-agencies, monitors performance, and ensures compliance with federal, state, and local regulations, rules and requirements. Performs various other duties, as assigned.

Essential Duties & Responsibilities

• Monitors projects/program financial and performance reporting and conducts monitoring reviews; enforces contract provisions through written and oral directives; recommends necessary contract changes
• Participates in the preparation of construction bid solicitations and requests for proposals, reviews submitted proposals, and monitors funding levels; conducts contract negotiations; prepares contract drafts and amendments before and after negotiations; processes contracts through city system, securing appropriate signatures; prepares and processes change orders to contract after award.
• Provides technical assistance to contract agencies or contractors, as needed; meets and corresponds with contract agencies; specifies and follows-upon necessary corrective actions for contract compliance
• Conducts monitoring of contracted organizations and other City departments
• Participates on appointed boards, committees and councils to become informed and knowledgeable of project scope, community needs, and concerns
• Gathers, collects and prepares information for required reports to the federal government and other funders; participates on special projects, as needed
• Maintains records and prepares reports on a variety of subjects; attends a variety of meetings related to the work Keeps abreast of trends and new developments related to program activities, liability, and contracting for public projects
• Participates in the administration of grant programs; assists in writing or reviewing grant proposals; monitors projects to ensure compliance with grant terms, writes or compiles documentation for reports related to grants
• Investigates complaints from general public and clients related to programs provided through contracted agencies Attends meetings and participate in trainings
• Performs related work as required

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Public or Business Administration, or a related Human Services field

--AND--

• At least one (1) year of increasingly responsible professional work experience in Contract Administration or related work

--OR--

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses Or Certifications

• Possession of a valid Michigan driver's license

We Offer

• Medical, Dental, and Vision starting on Day 1
• 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
• Employee & Employer contributions to Retiree Health Savings Account
• Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
• Twelve Paid Holidays
• Paid Vacation and Sick Time
• Paid parking (if applicable)
• Employee Home Ownership Incentive
• Tuition Reimbursement and professional development opportunities
• Paid Parental Leave
• Employee Assistance Program with free mental health counseling
• Comprehensive Wellness program with a health and wellness incentive
• Employee Discounts and Perks

The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please Note

This position is subject to the provisions of the applicable collective bargaining agreement and all relevant civil service rules. For additional information, links to union agreement and Civil Service Rules are provided below.

Collective Bargaining Agreements

Civil Service Rules (Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)

City of Grand Rapids Employee Benefits Webpage