CONTRACT ADMINISTRATOR

Knife River Corporation; Grand Forks (ND); On-site; USD 35,817 - 44,083; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Company Match

Paid Time Off

Profit Sharing

Paid Holidays

Job summary

Knife River Corporation is seeking a Contract Administrator in Grand Forks, ND to ensure awarded contracts are executed in line with terms and company requirements. Typical schedule is Monday – Friday 8:00 AM – 5:00 PM, with duties spanning from bid coordination to close-out, and ongoing coordination with project teams.

Responsibilities include processing pay estimates, subcontracts, deviations requests, and ensuring regulatory compliance.

Qualifications

• 2–5 years post-high-school work, military, institutional or vocational experience.
• 1–2 years contract administration, project management, contract estimating or relevant experience.
• Ability to hold and maintain proper licensure and acceptable driving record.

Responsibilities

• Coordinates proposals and activities of awarded bid contracts
• Obtains all necessary documents for contracts including bonds, insurance, sublets, etc.
• Processes pay estimates & prepares subcontractor payments for approval by project manager and payment by AP
• Processes subcontracts, verifying proper supporting documentation including bonds and insurance
• Prepare and report monthly subcontractor payments
• Track contract performance and record changes
• Receives and processes requests for deviations from contract specifications and delivery schedules
• Final contract close out, including maintenance bonds
• Communicate effectively and work with difficult people under high stress situations
• Ensure MSHA, OSHA, EPA, DNR, safety and environmental regulation compliance
• Always work safely and take action to prevent unsafe actions
• Perform other duties as assigned

Skills

Excellent written and verbal comms

Strong organizational skills

MS Office (Word, Excel, Outlook)

Independent work under time pressure

Education

4-year degree in PM/construction

Tools

MS Office

Job description

Role Overview

This position ensures the terms of awarded project contracts are met and the company's requirements in those contracts are met.

Typical schedule is Monday – Friday 8:00 AM – 5:00 PM.

Duties and Responsibilities

1. Coordinates proposals and activities of awarded bid contracts
2. Obtains all necessary documents for contracts including bonds, insurance, sublets, etc.
3. Processes pay estimates & prepares subcontractor payments for approval by project manager and payment by AP
4. Processes subcontracts, verifying proper supporting documentation including bonds and insurance
5. Prepare and report monthly subcontractor payments
6. Perform monthly reconciliation with Knife River sister companies
7. Weekly communication with project managers, supervisors, foreman
8. Alerts internal resources of successful bids and provides proper documentation for them to complete project goals (TERO, Davis Bacon)
9. Track contract performance and record changes
10. Receives and processes requests for deviations from contract specifications and delivery schedules
11. Final contract close out, including maintenance bonds
12. Communicate effectively (verbal, listening, written) and work with difficult people under high stress situations, self‑motivated, team‑player with good interpersonal skills; ability to maintain positive customer relations and act courteous/respectful of others
13. Ensure MSHA, OSHA, EPA, DNR, safety and environmental regulation compliance
14. Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors
15. Perform other duties as assigned

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills
• Strong organizational skills
• Knowledge of MS Office (Word, Excel, Outlook)
• Able to work independently and under time constraints

Minimum Requirements

• 2–5 years post‑high‑school work, military, institutional or vocational experience
• 1–2 years contract administration, project management, contract estimating or relevant experience
• Ability to hold and maintain proper licensure and acceptable driving record

Preferred Requirements

• 4‑year degree in project management, construction management, construction finance or applicable field
• General knowledge of construction industry and contract requirements

Compensation

$26.00 – $32.00 per hour, depending on experience.

Benefits

• Medical, Dental & Vision Insurance
• Health Savings and Flexible Spending Accounts
• 401(k) with Company Match
• Profit Sharing
• Paid Time Off
• Paid Sick Time
• 8 Paid Holidays
• Company Paid Life and AD&D Insurance
• Short‑term Disability
• Employee Assistance Program
• Years of Service Recognition
• Voluntary Life Insurance for Employees, Spouses, and Dependents
• Critical Illness Plan
• Accident Coverage Plan
• Hospital Indemnity

Additional Information

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category under applicable state/federal laws.

Subject to pre‑employment drug testing and background checks.

All applications are submitted online. If you have difficulty completing the application, please come to the office for assistance.