Contract Administrator

YourMembership/Partner co; Florida; On-site; USD 51,000 - 72,000; Full time

Job summary

Sheriff’s Office in Florida seeks a Contract Administrator to coordinate procurement and contract management across the full lifecycle. You will ensure compliance with applicable laws and agency policies, and oversee ITBs, RFPs, and RFQs, serving as the liaison for liability insurance matters and renewals.

Advice on best practices in procurement is also required. The role emphasizes adherence to standards, and the incumbent may be required to support additional duties as needed.

Qualifications

• Associate degree in Business Administration or related field required.
• Minimum of two years’ experience in contract administration and bid process (RFP/RFQ).
• Bachelor’s degree in Business Administration or related field preferred.
• High School diploma with 4 years of relevant experience may be considered in lieu of the minimum degree.
• Must maintain valid Florida Driver’s License and CJIS clearance as required.

Responsibilities

• Coordinate and administer procurement and contract management across the contract lifecycle.
• Ensure compliance with federal, state, and local laws, agency policies, and procurement regulations.
• Manage all phases for Bid (ITBs), Proposals (RFPs) and RFQs.
• Serve as liaison for liability insurance matters, monitor expirations and renewals.
• Provide guidance on procurement and contract administration best practices.

Skills

Procurement expertise

Contract management

Bid/RFP/RFQ processes

Regulatory compliance

Insurance coordination

Education

Associate degree in Business Administration

Bachelor’s degree preferred

High School diploma + 4 years experience in lieu

Job description

JOB SUMMARY

The Contract Administrator is responsible for coordinating and administering the agency’s procurement and contract management activities throughout the entire contract lifecycle. This position is responsible for ensuring compliance with all applicable federal, state, and local laws, agency policies, and procurement regulations. The Contract Administrator manages all phases for the Bid (ITBs), Proposals (RFPs) and Requests for Qualifications (RFQs) processes, to include compliance with applicable federal, state, and local laws, agency policies, and procurement regulations. The Contract Administrator serves as the agency liaison for liability insurance matters and is responsible for monitoring insurance expiration dates and coordination of renewals. This position also provides guidance on procurement and contract administration best practices. EOE/ADA

NOTE

It is understood that every incidental duty connected with operations enumerated in job descriptions are not always specifically described and personnel, at the discretion of the Sheriff's Office may be required to perform duties not within their job descriptions. This position is not eligible for an assigned agency vehicle.

VETERAN’S PREFERENCE

Veteran’s preference is given to qualified applicants in accordance with section 295.07, F.S. Preference-eligible applicants claiming Veteran’s Preference, will be required to submit supporting documentation. This position is eligible for a waiver of postsecondary educational requirements.

EDUCATION/CERTIFICATION/LICENSES

Associate degree from an accredited college or university in Business Administration or a related field required. Minimum of two years’ experience of contract administration and bid process (RFP/RFQ) in either the public or private sector required. Bachelor’s degree (BA/BS) from an accredited college or university in Business Administration or related field is preferred. High School diploma and 4 years of relevant experience may be considered in lieu of the minimum degree. Must maintain valid Florida Driver’s License at all times. Unescorted CJIS clearance as authorized by FDLE is required.

MINIMUM PHYSICAL AND OTHER REQUIREMENTS

The physical abilities listed below are estimates of time spent during a typical workday to perform essential functions and responsibilities. Members in this position may be required to:

• Sit up to 5 hours per day
• Stand up to 2 hours per day
• Walk up to 2 hours per day
• Occasionally lift, push or pull up to 30 lbs.
• Daily bending, squatting, reaching, kneeling or twisting.

Other Requirements:

• Valid Florida Driver’s License
• 20/40 vision (corrected/uncorrected)
• Ability to hear conversation at a normal level (assisted or unassisted)