Contract Administrator

Heavy Level Consulting; Dublin (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Profit-sharing program

Medical, dental, and vision insurance

Paid time off and holidays

Life and disability insurance

Professional development and training

Job summary

Heavy Level Consulting Group seeks a detail-oriented Contract Administrator to support heavy civil construction projects in Northern California. You will administer contracts and subcontracts, maintain project documentation, and coordinate with project managers, subcontractors, owners, and legal counsel.

The role demands strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment on public and private infrastructure

Qualifications

• Bachelor's degree preferred; equivalent combination considered.
• 3–5 years of contract administration or construction administration experience.
• Experience with heavy civil, transportation, infrastructure, or public works projects is desirable.

Responsibilities

• Prepare, review, execute, and maintain owner contracts, subcontracts, purchase orders, and vendor agreements.
• Monitor contract requirements for compliance with policies and regulations.
• Track contract milestones, insurance, bonds, and renewals.
• Support Project Managers with contract interpretation throughout the lifecycle.
• Coordinate subcontract execution prior to project mobilization and process change orders.

Skills

Organizational skills

Attention to detail

Prioritization under pressure

Education

Bachelor's degree in Construction Management/Engineering/Business

Tools

Document management systems

Job description

Join a Heavy Civil Construction leader with a stellar history and portfolio throughout the Bay Area and Northern California. We are seeking a detail-oriented and highly organized Contract Administrator to support the successful execution of heavy civil construction projects throughout Northern California. This position is responsible for administering project contracts and subcontracts, ensuring contractual compliance, maintaining project documentation, and coordinating with project managers, subcontractors, owners, and legal counsel.

The ideal candidate possesses strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment while supporting both public and private infrastructure projects

Essential Duties and Responsibilities

• Contract Administration
• Prepare, review, execute, and maintain owner contracts, subcontracts, purchase orders, and vendor agreements.
• Monitor contract requirements to ensure compliance with company policies, client requirements, and applicable regulations.
• Track contract milestones, deadlines, insurance requirements, bonds, and renewals.
• Support Project Managers with contract interpretation and administration throughout the project lifecycle.
• Coordinate execution of subcontract agreements prior to project mobilizati
• on.Assist with processing change orders, contract modifications, amendments, and claims documentation.
• Track Requests for Information (RFIs), submittals, notices, and correspondence related to contractual obligations.
• Verify subcontractor insurance certificates, licenses, bonding, and prequalification requirements. Ensure compliance with prevailing wage, certified payroll, DIR, and other public works requirements when applicable.
• Assist with document preparation for audits and regulatory reviews.
• Identify contractual risks and communicate concerns to project management.
• Maintain project documentation within company management systems.
• Coordinate communication between project teams, clients, subcontractors, vendors, and legal counsel.
• Prepare reports regarding contract status, pending issues, and project documentation.
• Support closeout documentation, warranties, releases, and final contract deliverablies.
• Maintain confidentiality of company and project information.
• Continuously improve document control processes and administrative efficiencies.

Qualifications

• Bachelor's degree in Construction Management, Business Administration, Engineering, or related field preferred. Equivalent combination of education and relevant construction experience will be considered.
• 3–5 years of contract administration, project administration, or construction administration experience preferred.
• Experience supporting heavy civil, transportation, infrastructure, or public works projects is highly desirable. Familiarity with Caltrans, municipal, or public agency contracts is a plus.
• Company offers a competitive compensation package that may include:
• Profit-sharing program
• Medical, dental, and vision insurance
• Paid time off and paid holidays
• Life and disability insurance
• Professional development and training opportunities Career advancement within one of Northern California's premier heavy civil contractors

Heavy Level Consulting Group is proud to be an Equal Opportuni ty Employer.