Contract Administrator

Astreya; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical & dental benefits

Vision benefits

401k Plan

Paid Time Off

Paid Holidays

Job summary

Astreya is seeking a Contracts Administrator I to ensure contracts are executed on both vendor and client sides timely and accurately. You will conduct key quality reviews and work with multiple teams to resolve routine issues.

Responsibilities include processing contracts per client policies, maintaining contract records, and assisting in amendments, terminations, and reporting on deliverables. Strong attention to detail and organizational skills are essential.

Qualifications

• Bachelor’s degree from college or university.
• 0–2 years of related experience or training; or equivalent combination of education and experience.
• Attention to detail and ability to interpret data.

Responsibilities

• Process contracts according to client policies.
• Assist in preparation of service termination processing via amendments.
• Maintain an internal database with pertinent information, including legal documents.
• Assist in preparation and revision of contracts involving the purchase or sale of goods and services.
• Handle procurement, distribution, and storage of equipment and supplies.
• Dispose of unclaimed property.
• Assist in proposal planning and contract administration.
• Prepare contract briefs and revisions summarizing requirements and budgets.
• Track authorizations and correspondence; maintain organized files.
• Prepare contract change notices and monitor contractor performance.
• Maintain an audit file for each contract including all related documents.
• Perform closing activities as needed and track payments and deadlines.
• Analyze and mitigate risk.
• Other duties as required.

Skills

Relationship building

Attention to detail

Data interpretation

Analytical thinking

Time management

Team collaboration

Multitasking

Independent motivation

Process improvement

Education

Bachelor’s degree in related field

Tools

Excel (Pivot Tables & VLOOKUPs)

Job description

The Contracts Administrator I will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The hire will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope:

Applies company policies and procedures to resolve routine issues

Works on problems of limited scope

Receives detailed instructions

Your Roles and Responsibilities:

Process contracts according to client policies.

Assist in preparation of service termination processing via amendments.

Maintain an internal database with pertinent information, including legal documents.

Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.

Handle the acquisition, distribution, and store of equipment and supplies.

Dispose of unclaimed property.

Assist in proposal planning and administration of contracts.

Prepare contract briefs and revisions summarizing contractual requirements and budgets.

Track authorizations and correspondence, maintaining detailed and organized files.

Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.

Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.

Perform closing activities as needed.

Track payments and deadlines.

Analyze and mitigate risk.

Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience

Builds stable working relationships internally

Follows standard practice and procedures when analyzing situations or data

High level of attention to detail

Ability to interpret complex information

Aptitude for technology and interest in learning/understanding systems & interpreting data

Accustomed to data input at high level of accuracy

Ability to manage high volumes and meeting deadlines

Highly organized with ability to manage multiple projects/tasks at a time

Customer aware/centric

Excel knowledge (including pivot tables and v-lookups)

Ability to work well in a team environment

Independently motivated

Understanding of how databases capture information

Ability to work accurately with large data sets

Physical Demand & Work Environment:

Must have the ability to perform office-related tasks which may include prolonged sitting or standing

Must have the ability to move from place to place within an office environment

Must be able to use a computer

Must have the ability to communicate effectively

Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.

Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

Dental provided through UHC

Nationwide Vision provided by UHC

Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

Corporate Wellness Program provided by Goomi Group

Employee Assistance Program

Wellness Days

401k Plan

Basic and Supplemental Life Insurance

Short Term & Long Term Disability

Critical Illness, Critical Hospital, and Voluntary Accident Insurance

Paid Time Off (accrued and prorated, maximum of 120 hours annually)

Paid Holidays

Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law