Contract Administrative Specialist - Bid & Project Support

Knightconst; Northern (KY); Hybrid; USD 30,000 - 48,000; Full time

Benefits offered by this job

Medical benefits package

401(k) with employer match

Paid vacation and holidays

Onsite gym

Job summary

Knight Const. & Supply, Inc. seeks a Contract Administrative Assistant to support the Project Team through bidding, contracts, and project documentation. This role emphasizes accuracy, organization, and confidentiality in a fast-paced construction environment in the Western region.

The candidate should hold an AA degree or equivalent, be proficient in MS Office, and possess strong written and verbal communication skills; prior experience in construction procurement is a plus.

Qualifications

• AA Degree or equivalent education required.
• Experience in construction or procurement is a plus.
• Proficient with MS Office; strong administrative skills.
• Detail oriented with excellent written and verbal communication.
• Ability to handle confidential information with good judgment.

Responsibilities

• Provide support to Contract Administrator, Estimators, Project Managers & key personnel throughout bidding process and contract.
• Coordinate with estimating team to format, proof, edit and assemble bid and private proposals as needed.
• Attend Pre-bid and/or Project Meetings as needed.
• Assist in contract compliance from project award through final closeout.
• Assist in coordination, collection, tracking correspondence and construction documentation for multiple projects.
• Assist with Small Business Participation and Subcontracting Program.
• Assist in updating and maintaining subcontractor insurance requirements.
• Assist with preparing/submitting workforce and minority utilization forms and prevailing wage requirements/compliance, collection/tracking of insurance and employee site clearances.
• Assist, schedule and partake in periodic travel.
• Assist with a variety of tasks for other departments including invoicing, accounting functions, and back-up coverage for Receptionist.
• Work within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

Job description

Knight Const. & Supply, Inc. seeks a Contract Administrative Assistant to support the Project Team through bidding, contracts, and project documentation. This role emphasizes accuracy, organization, and confidentiality in a fast-paced construction environment in the Western region.

The candidate should hold an AA degree or equivalent, be proficient in MS Office, and possess strong written and verbal communication skills; prior experience in construction procurement is a plus.