Contract Administration, Specialist II

Fluor Corporation; Raleigh (NC); On-site; USD 61,000 - 105,000; Full time

Job summary

Fluor Corporation is seeking a Contract Administration, Specialist II to support contract management activities. This entry-level role involves overseeing non-complex contracts, ensuring compliance, and assisting in the management of contract-related documentation. Candidates should possess an accredited degree and strong communication skills.

Benefits

Comprehensive benefits package

401(k) with company match

Paid time off

Training and development courses

Qualifications

• 2 years of work-related experience or equivalent education and experience.
• Ability to communicate effectively with various audiences.
• Job-related technical knowledge necessary to complete the job.

Responsibilities

• Support one or more Contract Administrators with routine duties.
• Ensure compliance with contract terms and conditions.
• Prepare, maintain, and communicate records and reports.

Skills

Communication

Attention to detail

Technical knowledge

Education

Accredited four (4) year degree

Job description

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At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Summary

Job Description

Our purpose, which is to build a better world, resonates with our ambition and serves as the foundation of our organizational culture. Fluor was established with a resolute commitment—to construct enduring structures that would outlive their creators and contribute to a world improved beyond its previous state. This role will be part of the most rapidly growing segment within Fluor, one that spearheads transformative projects in advanced technologies and life sciences.

This role performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position typically provides oversight on five to seven (5 to 7) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.

• Participate the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
• Establish and maintain contract files in accordance with Fluor’s practice
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
• Use reference systems to record and maintain project contract data
• Other duties as assigned
  
  

Notice To Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To Be Considered Candidates

Must be authorized to work in the country where the position is located.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and two (2) years of work-related experience or a combination of education and directly related experience equal to six (6) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner
  
  

Other Job Requirements

• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Project Contract Procedures preparation
• Participate in development of standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Participate in negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University training
  
  

Preferred Qualifications

• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Project Contract Procedures preparation
• Participate in development of standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Participate in negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University training
• Accredited degree or global equivalent in Business, Construction Management, Law or equivalent experience required
• Experience with contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects
• Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation
• Strong understanding of contracting principles and legal terms and conditions
• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)
• Experience with administering the request for proposal (RFP) process for contractors on heavy industrial construction projects
• Experience with government contracts
• Intermediate computer and software skills to include the use of word processing, email, spreadsheets, and electronic presentations
• Good oral and written communication skills
• Ability to multi-task and prioritize to achieve project goals
• Understand technical terminology and developments
• Apply technical skills or procedures
• Apply administrative and organizational skills
• Some basic knowledge of contract types and terms
• Understand and implement practices and procedures
• Generate and consider alternatives
  
  

Salary Range

61,500 to 104,500

Market Rate

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Benefits

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Requisition Number

149235BR

Workforce

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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