Manager, Grant Administration

Mass General Brigham; Somerville (MA); Remote; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking organization as a Grant Administration Manager, where you'll lead a dynamic team dedicated to advancing research and patient care. This role involves supervising grant administrators, managing workflows, and ensuring compliance with federal guidelines. You'll be pivotal in mentoring staff and developing training programs that enhance the skills of your team. In a supportive and inclusive environment, your contributions will help shape the future of healthcare. If you're passionate about making a difference and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Remote Work Options

Laptop Provided

Health Insurance

Retirement Plan

Professional Development Opportunities

Qualifications

• 10+ years of grant administration experience required.
• Strong supervisory skills and customer service orientation.

Responsibilities

• Supervise and mentor grant administration staff.
• Manage workflows and ensure compliance with regulations.
• Develop training programs for pre-award staff.

Skills

Grant Administration

Supervisory Skills

Customer Service

Problem-Solving

Communication Skills

Organizational Skills

Education

Bachelor's Degree

10+ years of experience in grant administration

Tools

InfoEd

Microsoft Office Suite

Job description

Manager, Grant Administration page is loaded

Manager, Grant Administration

Apply remote type Remote locations Somerville-MA time type Full time posted on Posted 11 Days Ago job requisition id RQ4009662 Site: Mass General Brigham Incorporated

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

The Grant Administration Manager is responsible for supervising a team of grant administrators and other staff assigned to provide pre/post-award research services for Principal Investigators (PIs) and Department Administrators (DAs) within the Mass General Brigham Health Care System. The Grant Administration Manager will proactively address the demands of research grant administration by serving as a leader, mentor, and resource for their staff. The Manager will train and mentor staff, delegate workload as necessary, and hold responsibility for work completed by staff. The Manager is delegated institutional signing authority and will sign off on all work for junior staff.

Essential Functions

• Supervise, mentor and provide guidance to GA I, GA II and Senior Grants Administrators team members.
• Manage On-boarding of new hires, annual performance reviews and disciplinary actions as needed.
• Manage workflow including triage of proposals to other team members effectively balancing workloads.
• Ensure timely response to PIs and department administrators when questions or concerns are posed.
• Delegate and supervise work performed by Pre/Post-Award team and evaluate and reassign workload as needed.
• Review performance data (financial and operations reports) to monitor and measure productivity, goals and activity levels for team.
• Routine reporting to leadership and timely escalation as needed.
• Contribute to the development of SOPs, guidelines, training materials and conduct trainings on said materials.
• Act as project manager on select initiatives and execute according to the approved project plan; maintain status reports on projects and escalate areas needing attention.

Qualifications

DUTIES AND RESPONSIBILITIES

• Run weekly queries and reports for each workload assignment on the team.
• Review the results with team members weekly to ensure efficient and effective management of workloads and workflow.
• Assist and support staff in reviewing the financial and administrative management requirements in federal solicitations and foundation guidance manuals to ensure compliance with institutional and sponsor policies.
• Guide PIs and Department Administrators in resolving complex issues involving grant regulations and cost allowability.
• Ensure complete and accurate entry of all pre-award data into InfoEd, as well as the Insight Subcontract deliverables and Renewals deliverables modules.
• Perform quality control checks by weekly monitoring of electronic files and reports for all staff on the assigned team.
• Ensure that staff proposal reviews include risk assessments of proposed subcontractors.
• Additionally, verify as needed, that proposed subcontractor staff are not debarred or suspended from federal funding support.
• Sign work for junior staff and mentor team members to assist them to earn institutional signing authority for certain pre-award actions.
• Stay current on applicable Federal regulations, policies, guidelines, latest applications, and amendments and use this knowledge to train and mentor staff on the assigned team.
• Respond to concerns raised by PIs and department administrators and work with and counsel staff on assigned team as needed to improve customer satisfaction with services offered.
• Assist with the development and implementation of staff training program for pre-award staff and hospital department administrators.
• Notify staff of any regulatory or policy changes.
• Supervise staff, including on-boarding for new hires, annual performance reviews, and disciplinary actions as needed.
• Managers may carry a small workload in order to keep knowledge current on the various federal and non-federal sponsor regulations. Manager will provide coverage when team members are out of the office.
• Assume additional responsibilities as assigned.

QUALIFICATIONS

• 10 or more years of professional grant administration experience in pre-award and/or post-award research administration setting, or 5 or more years supervisory experience in an academic central sponsored research office.
• Supervisory or management experience required.
• Must have the ability to manage high volume and complexity.
• Signature authority will be required.
• Proven ability to develop and mentor staff, and to create a positive framework for teamwork among all staff.
• Extensive knowledge of program administration guidelines of federal and non-federal funding agencies supporting biomedical research.
• Familiarity and experience with all award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Independent judgment, ability to accurately interpret written materials and strong organizational skills.
• Must be customer service oriented and serve as a role model for staff in providing exemplary service to PIs.
• Must thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
• Must be attentive to details and able to prioritize workflow across the team accurately.
• Must have excellent written and oral communication skills to work effectively and diplomatically with all levels of the hospital, Mass General Brigham System, sponsors and audit agencies.
• Ability to employ various electronic systems to run queries and reports to measure and manage workflow efficiently.

SKILLS/ABILITIES/COMPETENCIES

• Strong organization and communication skills with a key focus in customer service.
• Ability to thrive in a busy, high-volume, and deadline-driven team environment.
• Ability to coordinate multiple activities and reprioritize tasks as needed.
• Extensive knowledge and resourcefulness with program administration guidelines of Federal and non-federal funding agencies supporting biomedical research.
• Experience with various award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Proficiency in Microsoft Office Suite.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• MS PowerPoint experience a plus.
• Experience in public speaking/presentation a plus.

Working Conditions

• This position can be performed remotely in most states.
• Laptop, monitor, keyboard, and mouse provided.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Remote

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Why work here?

Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts.

Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready?

About Us?

Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world.

Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community.

We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system.

We recognize that increasing value and continuously improving quality are essential to maintaining excellence.