Contract Administration Coordinator

Quadax, Inc.; Middleburg Heights (OH); Hybrid; USD 35,000 - 45,000; Full time

Job summary

Quadax, Inc. in Middleburg Heights, OH, is seeking a Contract Administration Coordinator to manage the lifecycle of client contracts within the Revenue Integrity team.

The role focuses on background checks, data entry and auditing in the ICM system, and monitoring renewals and closures. The position emphasizes invoice accuracy, resolving discrepancies between contracts and invoices, and supporting contract preparation, audits, and monthly implementation/renewal meetings.

Qualifications

• Two years of college or equivalent work experience.
• Excellent research and data mining skills.
• Strong written and verbal communication abilities.
• Analytical and problem-solving skills.
• Proficient in Microsoft Excel and Word; familiarity with ICM is a plus.

Responsibilities

• Perform background diligence on prospective clients.
• Input and audit contract and BAA data in ICM.
• Monitor pending contract renewals and account closures.
• Ensure invoice accuracy and assist in resolving discrepancies.
• Prepare and send correspondence related to Go Live and contract terms.
• Lead monthly meetings on implementations and renewals.
• Attend department meetings and support audits.

Skills

Data mining

Written communication

Verbal communication

Problem solving

Time management

Attention to detail

Independent work

Confidentiality

Education

Two years of college or equivalent work experience

Tools

Microsoft Excel

Microsoft Word

ICM system

DocuSign

OnBase

Job description

Location: Middleburg Heights, OH (Hybrid - 3 days onsite per week, initial 3+ months fully onsite) No remote option available.

Pay Range: $35,000-$45,000

Quadax is seeking a Contract Administration Coordinator (internally called Revenue Integrity Coordinator) to manage and support the lifecycle of client contracts. Duties include conducting background checks on prospective clients, entering and auditing contract and BAA (Business Associate Agreement) data in the ICM system, and monitoring contract renewals and account closures. This person will also ensure invoice accuracy and compliance, assist in resolving discrepancies between contracts and invoices, and support contract preparation. Additionally, they participate in audits, lead monthly meetings on implementations and renewals, and handle correspondence related to contract milestones, along with other assigned tasks.

Department: EDI

Location: Middleburg Heights, OH (Hybrid - 3 days onsite per week, initial 3+ months fully onsite) No remote option available.

Pay Range: $35,000-$45,000

Quadax is seeking a Contract Administration Coordinator (internally called Revenue Integrity Coordinator) to manage and support the lifecycle of client contracts. Duties include conducting background checks on prospective clients, entering and auditing contract and BAA (Business Associate Agreement) data in the ICM system, and monitoring contract renewals and account closures. This person will also ensure invoice accuracy and compliance, assist in resolving discrepancies between contracts and invoices, and support contract preparation. Additionally, they participate in audits, lead monthly meetings on implementations and renewals, and handle correspondence related to contract milestones, along with other assigned tasks.

Key Responsibilities:

• Perform background diligence on prospective clients
• Input and audit contract information in ICM
• Input and audit BAA information into ICM
• Monitor and report on pending contract renewals
• Assist with review and remedy to issues arising from disparities in contract applications and invoice application.
• Understand contract preparation and act as back-up for performing this duty
• Participate in annual review and audit of third party license obligations
• Monitor account closure activity
• Prepare and send correspondence commemorating Go Live activity as it correlates to contract terms
• Monitor invoices (particularly first invoices) for correctness and contract compliance
• Attend department and division meetings as required
• Prepare and lead monthly meetings monitoring implementations and contract renewals
• Other duties as assigned.

Education/Experience:

• Two years of college or equivalent work experience
• Excellent research and data mining skills
• Possess excellent written and oral communication skills
• Well-developed problem-solving/analytical skills
• Technical writing/contract writing experience preferred
• Proficient in using Microsoft Excel and Word
• Knowledge of Revenue Cycle, EDI, DocuSign and OnBase a plus
• Ability to establish priorities, multi-task, and work independently
• Strong attention to detail
• Effective time management
• Ability to maintain confidentiality

Physical Demands: General office demands include sitting and/or standing for extended periods of time. Dexterity with general office equipment including keyboard and mouse. Ability to lift to 25 pounds.

Ability to handle stress in a fast-paced environment with multiple priorities and deadlines while adapting to a changing atmosphere. The employee will be expected to make judgement decisions, grasp new ideas, and communicate with various employees and clients at all levels.

Equal Opportunity Employer
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