Contract Admin I

Astreya; United States; Remote; USD 49,000 - 77,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Tuition reimbursement

Paid time off

Paid holidays

Job summary

Astreya seeks a Contracts Administrator I to ensure timely drafting, review and execution of contracts on both vendor and client sides. The role supports risk reduction through quality reviews and collaboration with cross-functional teams.

Responsibilities include contract preparation, database maintenance, proposal planning, and maintaining detailed files. Requires a bachelor’s degree and 0–2 years’ related experience, with strong English, data accuracy, and Excel skills.

Qualifications

• Bachelor’s degree required; 0–2 years’ related experience or training
• High level of attention to detail and ability to interpret complex information
• Aptitude for technology and learning systems; accurate data input

Responsibilities

• Assist in preparation and revision of contracts involving purchase or sale of goods/services; draft, review and execute per client policies.
• Update and maintain internal database with contracts, legal documents, abstractions, and summaries.
• Assist in proposal planning and administration of contracts.
• Prepare contract briefs and revisions summarizing requirements and budgets.
• Track authorizations and maintain organized files; prepare change notices.
• Maintain audit files with original contracts and related communications.
• Perform closing activities as needed and analyze risk.
• Contribute to other duties as required.

Skills

English fluency

Attention to detail

Data interpretation

Excel (Pivot tables, VLOOKUP)

Team collaboration

Multi-tasking

Database literacy

Independent motivation

Education

Bachelor’s degree (B.S/B.A) from four-college or university

Tools

Excel (Pivot tables, VLOOKUP)

Job description

What this Job Entails:

The Contracts Administrator I will ensure all contracts are drafted, reviewed and executed both on the vendor and client side in a timely and accurate manner. The successful associate will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope:

• Applies company policies and procedures to resolve routine issues
• Works on problems of limited scope
• Receives detailed instructions

Your Roles and Responsibilities:

• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services including the drafting, review and execution of contracts according to client policies.
• Update and maintain internal database with pertinent information, including legal documents, abstractions, and executive summaries.
• Assist in proposal planning and administration of contracts.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence, maintaining detailed and organized files.
• Prepare contract change notices
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Perform closing activities as needed.
• Analyze and mitigate risk.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
• Builds stable working relationships internally
• Follows standard practice and procedures when analyzing situations or data
• Fluent in English language
• High level of attention to detail Ability to interpret complex information
• Aptitude for technology and interest in learning/understanding systems & interpreting data
• Accustomed to data input at high level of accuracy
• Ability to manage high volumes and meeting deadlines
• Highly organized with ability to manage multiple projects/tasks at a time
• Customer aware/centric
• Excel knowledge (including pivot tables and v-lookups)
• Ability to work well in a team environment
• Independently motivated
• Understanding of how databases capture information
• Ability to work accurately with large data sets

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

$48,868.00 - $77,160.00 USD (Salary)

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive b** enefits to all Regular, Full-Time Employees, **** including:

• Medical provided throughUHC(PPO, HSA,Surestoptions) / Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided throughUHC
• Nationwide Vision provided byUHC
• Flexible Spending Account for Health & Dependent Care
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g.Udemy and Coursera
• Corporate Wellness Programprovided by Goomi Group
• Employee Assistance Program
• Wellness Days
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Tuition Reimbursement (available 6 months after start date, capped)
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or otherancillarybenefits required under state and federal law