Contract & Accounts Receivable Administrator

The Contractor Consultants; Champaign (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Profit-sharing

Employer 401(k) matching

Health, dental, vision insurance

Life and disability insurance

Paid holidays and vacation

Job summary

BVB Glass is seeking a detail-oriented Administrative and Financial Specialist in Champaign, IL to bridge Project Managers, Estimators, and Accounting. You will manage contract setup, billing cycles, and AR processes to safeguard project finances while enabling efficient workflows within a 90-year industry leader.

Ideal candidates bring 3–5 years in construction accounting, strong Excel skills, and a results-driven mindset.

Qualifications

• 3–5 years in construction accounting, AR, or contract administration.
• Proficiency in AIA progress billing formats, lien waivers, certified payroll, and job costing.
• Strong Excel and MS Office skills.
• Excellent organizational and analytical abilities.

Responsibilities

• Set up and maintain organized project records in Sage MAS 90.
• Prepare AIA progress billings, WIP reports, and material documentation.
• Manage full-cycle accounts receivable workflows: invoicing, posting payments, collections.

Skills

Excel

Organizational skills

Time management

Analytical thinking

Education

Associate's degree in Accounting or related field

Tools

Sage MAS 90

Job description

Drive Administrative and Financial Precision with BVB Glass

Job Overview

• Company: BVB Glass
• Salary/Pay Rate: $20 to $25 per hour
• Location: Champaign, IL (Onsite)
• Job/Employment Type: Full Time
• Project Scope: Residential, Commercial, Industrial, and Government/Federal Glass and Glazing
• Mandatory Licences & Certifications: None Required

The Opportunity

You will serve as the primary administrative and financial bridge connecting our Project Managers, Estimators, and Accounting team to optimize project workflows. By leading contract setup, billing cycles, and accounts receivable, you will directly safeguard the financial health and operational success of our projects. This role offers an exceptional platform to apply your administrative expertise within a stable, 90-year industry leader that actively values your personal growth.

How You Will Make An Impact

• Setup and maintain organized project records, electronic job files, and backlog tracking within Sage/MAS 90.
• Prepare accurate AIA progress billings, monthly Work-in-Progress (WIP) reports, and stored material documentation.
• Manage full-cycle accounts receivable workflows, including invoice processing, payment posting, and collection activities.
• Process change orders, update project contract values, and compile certified payroll reports for compliance.
• Coordinate essential project closeouts, including Certificates of Insurance, bonds, lien waivers, and O&M manuals.
• Investigate and resolve billing discrepancies swiftly while serving as a key resource for staff and field crews.

Required Qualifications & Experience

• Minimum 3 to 5 years of professional experience in construction accounting, accounts receivable, or contract administration.
• Deep familiarity with AIA progress billing formats, lien waivers, certified payroll, and job costing procedures.
• Advanced proficiency in Microsoft Office applications, with strong practical expertise in Excel.
• Excellent organizational, time management, and analytical skills with high attention to detail.

Preferred Qualifications & Experience

• Associate's degree in Accounting, Business Administration, Construction Management, or a related field.
• Direct hands-on experience utilizing Sage/MAS 90 or similar construction ERP accounting platforms.
• Prior administrative experience within the glass, glazing, or broader commercial construction industry.

Compensation & Benefits

• Weekly pay cycle with competitive hourly compensation and overtime potential.
• Profit-sharing program and 401(k) retirement savings program featuring employer matching.
• Comprehensive health and wellness coverage including medical, dental, and vision insurance.
• Employer-provided life insurance, disability insurance options, and wellness stipends.
• Generous work-life balance benefits including paid holidays, vacation, and sick time.
• Paid career development opportunities, technical training, and company-sponsored team events.

About Us

For nearly 90 years, BVB Glass has built a premier reputation by investing deeply in both our customers and our employees. We combine the long-term stability of an established industry leader with a personal, family-oriented workplace culture where your hard work is noticed and appreciated. We are dedicated to providing clear pathways for career advancement, ensuring this is a place where you can truly build a lifelong career.

BVB Glass is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.