Content & Travel Production Coordinator

Gaia; Louisville (CO); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

On-site gym

Solar-powered campus

Organics café on-site

Full-time benefits: health, dental, LA

Job summary

Gaia is seeking a Production Operations Coordinator to manage content readiness, air schedule coordination, and travel logistics for guests, talent, and production teams at Gaia’s Louisville, Colorado campus.

The role suits someone with experience in television production, production coordination, post-production, scheduling, or studio operations who can handle deadlines, accuracy, and fast-paced shifts in a dynamic media environment.

Qualifications

• 4-year college degree or equivalent professional experience.
• Experience in television production, production coordination, post-production, media operations, scheduling, or a similar deadline-driven environment strongly preferred.
• Excellent organizational skills with the ability to manage multiple air schedules, content deadlines, travel itineraries, and operational priorities at once.
• Strong AI skills needed for writing/editing, with a solid grasp of grammar, narrative clarity, tone, and audience-focused messaging.

Responsibilities

• Content Readiness & Air Schedule Support: Prepare licensed and original content for publishing in alignment with Gaia’s air schedule.
• Track title readiness across multiple programs, ensuring assets, metadata, descriptions, tags, and QC steps are completed on time.
• Conduct media and content quality control checks to confirm publishing readiness, editorial accuracy, and consistency.
• With the help of AI, write/edit clear, engaging, audience-resonant titles and descriptions that reflect Gaia’s editorial voice.
• Apply taxonomy, strategic tagging, AI tools, and audience insights to improve discoverability, navigation, and content recommendations.
• Collaborate with production, post-production, creative, marketing, and publishing teams to align on release timing, messaging, and viewer experience.
• Assist with content discovery efforts by curating and featuring programs that support audience engagement goals.
• Maintain a high level of accuracy while working within fast-moving production and publishing timelines.
• Travel & Production Operations: Arrange domestic and international travel and accommodations for Gaia guests, talent, and production employees.
• Serve as the primary point of contact for travel-related questions, itinerary changes, and real-time logistical needs.
• Coordinate flights, hotels, transportation, and other travel details with professionalism and discretion.
• Research, negotiate, and secure competitive rates with airlines, car rental companies, hotels, and other vendors.
• Support smooth operational execution for guests and talent traveling to Gaia’s campus or production-related events.
• Anticipate logistical issues and proactively resolve scheduling, travel, or coordination challenges.
• Reconcile travel related expenses, ensuring all receipts, invoices, and booking details are accurate, complete, and properly documented.

Skills

Television production

Production coordination

Scheduling

Post-production

Studio operations

Communication

Problem solving

Education

4-year college degree or equivalent

Tools

CMS platforms

Airtable

Microsoft Excel

Word

Outlook

Job description

Gaia is seeking a Production Operations Coordinator to manage content readiness, air schedule coordination, and travel logistics for guests, talent, and production teams at Gaia’s Louisville, Colorado campus.

The role suits someone with experience in television production, production coordination, post-production, scheduling, or studio operations who can handle deadlines, accuracy, and fast-paced shifts in a dynamic media environment.