Content Associate

Jobtailor; Agawam (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

PJ Our Way in Massachusetts seeks an organized administrative coordinator to support the Book Selection Committee and the Kids' Advisory Committee, handling scheduling, notes, and records.

You will manage Submittable submissions, coordinate communications with authors, publishers, reviewers, and volunteers, and keep the website content current.

Strong written communication, project management, and the ability to juggle multiple tasks are essential; experience with Salesforce or Adobe is a plus.

Qualifications

• Interest in children's literature, particularly middle grade books, and appreciation for Jewish stories and values.
• Bachelor's degree preferred.
• At least one year of administrative experience and ability to manage multiple projects.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities; ability to prioritize deadlines.
• Ability to work independently while collaborating with colleagues, authors, publishers, and volunteers.
• Proficiency with Microsoft Office.
• Experience with Salesforce, Submittable, Adobe Creative Suite, or similar platforms is a plus.

Responsibilities

• Support the PJ Our Way Book Selection Committee and provide administrative and logistical support.
• Coordinate committee meetings, including scheduling, agendas, meeting logistics, Zoom coordination, and meeting materials.
• Take detailed meeting notes and maintain committee records, documents, and databases.
• Manage manuscript submissions through Submittable, including assigning submissions, tracking reviews, maintaining records, and communicating decisions.
• Coordinate review cycles and liaise among publishers, authors, reviewers, and the Book Selection Committee.
• Maintain content databases and internal libraries; keep PJ Our Way's digital presence current and organized.
• Coordinate monthly website content by assigning, collecting, proofreading, and delivering materials to the web team.
• Draft blog posts and other book-related content; moderate online comments and reviews.

Skills

Project Management

Communication

Organizational Skills

Independent Worker

Multitasking

Team Collaboration

Attention to Detail

Education

Bachelor's degree

Tools

Salesforce

Submittable

Adobe Creative Suite

Zoom

Microsoft Office

Job description

• Support the PJ Our Way Book Selection Committee
• Provide administrative and logistical support to ensure the Book Selection Committee operates efficiently throughout the book review and selection process.
• Coordinate committee meetings, including scheduling, agendas, meeting logistics, Zoom coordination, and meeting materials.
• Take detailed meeting notes and maintain committee records, documents, and databases.
• Order, organize, and ship book samples and finished editions to authors, illustrators, and other stakeholders.
• Assist book selection committee members with technology and information needs, including responding to inquiries, locating information, and facilitating access to resources.
• Manage the shared submissions inbox and provide ongoing administrative support to the Chair of the Book Selection Committee.
• Support the workflow for manuscript submissions and book reviews by coordinating communications, tracking progress, and serving as a primary point of contact for authors, publishers, reviewers, and committee members.
• Manage manuscript submissions through Submittable, including assigning submissions, tracking reviews, maintaining records, and communicating decisions.
• Coordinate review cycles and serve as a liaison among publishers, authors, reviewers, and the Book Selection Committee.
• Maintain accurate records throughout the editorial and selection process.
• Help keep PJ Our Way's digital presence current, engaging, and well-organized by coordinating monthly content and supporting online communications.
• Coordinate monthly website content by assigning, collecting, proofreading, and delivering materials to the web team.
• Draft blog posts and other book-related content.
• Moderate online comments and reviews while helping maintain the quality and accuracy of the PJ Our Way website.
• Manage the day-to-day operations of the Kids' Advisory Committee, creating a positive and organized experience for participating children and their families.
• Coordinate recruitment and selection of advisory committee members.
• Manage communications with participating children and their parents or guardians.
• Coordinate book mailings, assignments, submissions, and acknowledgements.
• Maintain key operational systems and provide administrative support to the Books Team.
• Maintain content databases and internal libraries.
• Support the PJ Library Director of Books with administrative projects and other departmental initiatives as needed.

Requirements

• A genuine interest in children's literature, particularly middle grade books, and an appreciation for Jewish stories and values.
• A bachelor's degree in a related field is preferred.
• At least one year of administrative experience is preferred, along with a demonstrated ability to manage multiple projects.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities, with the ability to prioritize multiple deadlines.
• Ability to work independently while collaborating effectively with colleagues, authors, publishers, and volunteers.
• Proficiency with Microsoft Office.
• Experience with Salesforce, Submittable, Adobe Creative Suite, or similar platforms is a plus.

Core Competencies

Demonstrates strong organizational and project management skills to support the PJ Our Way Book Selection Committee, ensuring efficient operations throughout the book review and selection process. Proficient in managing communications, maintaining records, and coordinating logistics while fostering a collaborative environment with authors, publishers, and committee members.

Highest-signal resume keywords

• Project Management
• Microsoft Office Proficiency
• Submittable Management
• Excellent Communication Skills
• Children's Literature Knowledge

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Record Keeping
• Logistics Coordination
• Meeting Coordination
• Content Management

Soft Skills

• Organizational Skills
• Collaboration
• Independence
• Attention to Detail

Industry Keywords

• Children's Literature
• Book Selection
• Editorial Process
• Jewish Stories
• Middle Grade Books

Tools & Technologies

• Salesforce
• Adobe Creative Suite
• Zoom
• Content Databases