Content and Operations Specialist

Stanfordlivetickets; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Stanford Graduate School of Business in Palo Alto, CA is seeking a Content and Operations Specialist to support editorial workflows, content production, and institutional communications initiatives across the school.

You will coordinate cross-platform storytelling, manage Airtable-based project tracking, and collaborate with faculty, centers, vendors, and senior leaders to elevate the GSB’s visibility and thought leadership.

Qualifications

• Strong organizational and project management skills.
• Excellent writing, proofreading, and editing abilities.
• Ability to create workflows to improve team coordination, visibility and efficiency.
• Interest in exploring and adopting new platforms and technologies to build workflows.
• Ability to collaborate with faculty, students, alumni, vendors, and senior leaders.

Responsibilities

• Tool Management: Maintains project status, content tracking, schedules, deliverables, communications activities, and metrics in Airtable to support coordination and planning.
• Process Management: Monitors and maintains editorial processes and communications workflows to improve efficiency and quality across projects.
• Project Management: Coordinates calendars, timelines, approvals, and distribution to support editorial operations and content production across channels.
• Stakeholder Management: Coordinates projects involving faculty, centers, leadership, vendors, freelancers, photographers, videographers, and partners; supports audience engagement across web, newsletters, multimedia, and social channels.
• Finance & Vendor Management: Manages financial operations, vendor setups, including invoice processing, receipts, reimbursements, and payment tracking.

Skills

Project coordination

Writing & proofreading

Cross-functional collaboration

Tools

Airtable

Job description

The Dean’s Office Communications team at Stanford Graduate School of Business (GSB) seeks a Content and Operations Specialist to support the planning, coordination, and execution of communications, editorial operations, and content production initiatives across the school. This role will work closely with the team to help manage editorial workflows, storytelling initiatives, multimedia production, and institutional communications projects that elevate the GSB’s visibility, reputation, and thought leadership.

The Content and Operations Specialist will play a key operational role in supporting cross-platform storytelling efforts, including web, podcast, and social content, newsletters, multimedia projects, faculty visibility initiatives, rankings-related communications, and institutional announcements. The role requires strong organizational and project management skills, excellent writing, proofreading, and editing abilities, exceptional attention to detail. This role is perfect for a systems thinker with the ability to create workflows to improve team coordination, visibility and efficiency. Our ideal candidate will enjoy exploring and adopting new platforms and technologies to build workflows. This individual also has the desire to build strong relationships across teams to collaborate with a wide range of stakeholders including faculty, students, alumni, communications teams, vendors, and senior leaders.

This role will have the opportunity to help shape and support high-impact storytelling and communications initiatives for one of the world’s leading business schools. This team contributes to projects that highlight groundbreaking faculty research, student and alumni impact, institutional priorities, and thought leadership while helping strengthen the operational systems and processes that support effective communications across the GSB.

Duties unique to the role:

• Tool Management: Maintains project status, content tracking, schedules, deliverables, communications activities, and performance metrics in Airtable to support cross-functional coordination, reporting, and strategic planning.
• Process Management: Monitors and maintains editorial processes, documentation, and communications workflows to improve efficiency, consistency, and quality across projects.
• Project Management: Coordinates calendars, timelines, approvals, and distribution activities to support strategic communications priorities, including editorial operations, publishing workflows, and content production across digital, print, multimedia, and institutional channels.
• Stakeholder Management: Coordinates communications projects involving faculty, centers and institutes, leadership teams, vendors, freelancers, photographers, videographers, and communications partners; supports audience engagement initiatives across web, newsletters, multimedia platforms, and social channels.
• Finance & Vendor Management: Manages financial operations, vendor creations, including invoice processing, receipts, reimbursements, and payment tracking.