Contable de plantilla

Poli Construction Inc; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Company parties

Competitive salary

Health insurance

Paid time off

Profit sharing

Job summary

Poli Construction Inc is seeking a hands-on Staff Accountant & People Ops Administrator to bring accounting and HR admin in-house. You will own core accounting workflows, support payroll and HR admin, and drive automation improvements. You’ll partner with the Controller and grow into broader responsibilities.

This role is not a seat-warmer; it offers real ownership, fast learning, and measurable outcomes with direct impact on financial and people operations in a growing construction firm.

Qualifications

• 5–10 years accounting operations experience (construction a plus)
• Strong AP, reconciliations, and month-end support fundamentals
• Experience coordinating payroll runs (ADP preferred)
• High ownership, accuracy, and deadline discipline
• Tech-forward: learns systems quickly and improves workflows
• Strong communicator with vendors, PMs, and leadership
• 4 year Accounting degree

Responsibilities

• Own AP intake, coding, approvals, vendor communication, and documentation
• Coordinate payroll inputs and cutoffs for ~40 employees (ADP)
• Bank feeds, reconciliations, and monthly closings with clean schedules
• Support month-end close with checklists, schedules, and reconciliations
• Support job-costing and construction ops finance with Procore and QBO
• HR admin support: onboarding, benefits coordination, file maintenance

Skills

Accounts payable

Reconciliations

Month-end close

Payroll coordination

Automation mindset

Communication

Education

Bachelor's Degree in Accounting

Tools

QBO (QuickBooks Online)

Procore

ADP

Job description

Benefits

• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Health insurance
• Paid time off
• Profit sharing

Staff Accountant & People Ops Administrator (ADP QBO Procore) — Controller Track

Location: Orlando, FL 32819
Type: Full-time
Reports to: Controller
Team: Lean back office (Controller + you) supporting ~40 employees

The role

We’re bringing accounting and HR administration fully in-house. This role is for a hands‑on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time.

This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes.

What you’ll own (Accounting)

Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, documentation
• Maintain clean vendor/subcontractor files and consistent controls
• Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time/changes/deductions) for ~40 employees
• Support payroll processing with ADP and resolve payroll issues quickly and accurately
• Track and process employee changes that impact payroll/benefits

Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, follow‑ups
• Monthly bank and credit card reconciliations with clean supporting schedules

Month‑End Close Support

• Execute close checklist items, supporting schedules, and reconciliationsHelp produce timely month‑end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

• Support job‑costing workflow and ensure proper coding/visibility
• Partner with PMs to keep cost data clean and actionable

What you’ll own (HR Admin / People Ops)

This is operational HR administration, not “HR strategy.”

• Onboarding logistics: paperwork, checklists, file setup, systems access, first‑week readiness
• Offer letter/admin support: templates, e‑sign, document collection
• Benefits/admin coordination: employee changes, enrollments, vendor coordination
• Maintain employee files, acknowledgements, compliance items, key dates

Automation & streamlining (core expectation)

We want someone who does the work and improves the work:

• Standardize intake (shared inbox/forms), naming conventions, and documentation
• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
• Build approval routing and reduce back‑and‑forth
• Improve reporting visibility (aging, close status, issue trackers, dashboards)

Tech stack

• Payroll: ADP
• Accounting: QuickBooks Online (QBO)
• Operations/Job Costing: Procore (integrated with accounting workflow)

What we’re looking for

Required

• 5–10 years accounting operations experience (construction a plus, not required)
• Strong AP + reconciliations + month‑end support fundamentals
• Experience coordinating payroll runs (ADP experience preferred)
• High ownership, accuracy, and deadline discipline (you close loops)
• Tech‑forward: comfortable learning systems quickly and improving workflows
• Strong communicator with vendors, PMs, and leadership
• 4 year Accounting degree

Preferred

• QBO power‑user (bank rules, recurring transactions, audit trails, reporting)
• Procore exposure or job‑costing familiarity
• HR admin experience (onboarding/benefits coordination)
• Experience documenting processes and implementing automation

What success looks like (first 90 days)

• AP is predictable, clean, and current—no vendor surprises
• Payroll support runs smoothly with clean cutoffs and minimal corrections
• Reconciliations are timely and month‑end close stays on schedule
• Onboarding is consistent and documented (no “tribal knowledge”)
• You implement 3+ workflow improvements that reduce manual work and rework

Compensation & growth

• Competitive salary + benefits based on experience
• High visibility, real responsibility, and a clear runway into senior accounting/Controller‑track work