Staff Accountant

Poli Construction Inc.; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Company parties

Competitive salary

Health insurance

Paid time off

Profit sharing

Job summary

Poli Construction Inc. is seeking a hands-on Staff Accountant & People Ops Administrator to bring accounting and HR admin in-house. You will own core accounting workflows, support payroll via ADP, and drive automation to improve processes while partnering with our Controller.

This role offers real ownership, fast learning, and measurable outcomes with a clear path to expanded responsibilities in the accounting/Controller track.

Qualifications

• 5–10 years accounting operations experience (construction a plus, not required).
• Strong AP + reconciliations + month-end support fundamentals.
• Experience coordinating payroll runs (ADP experience preferred).
• High ownership, accuracy, and deadline discipline.

Responsibilities

• Accounts Payable + Vendor Management: coding, approvals, vendor communication, documentation.
• Payroll Support (ADP): coordinate inputs, cutoffs, and issue resolution for ~40 employees.
• Bank Feeds + Reconciliations (QBO): maintain transaction hygiene and reconciliations.
• Month-End Close Support: complete close checklist items and schedules.
• Construction Ops Finance Support: assist job-costing and keep cost data clean.
• HR Admin / People Ops: onboarding, offer letters, benefits administration.

Skills

QBO

Procore

ADP

Payroll processing

Vendor management

Bank reconciliations

Month-end close

Automation

Communication

Ownership

Education

4 year accounting degree

Tools

QBO

Procore

ADP

Job description

Staff Accountant & People Ops Administrator (ADP)

• QBO
• Procore

Benefits:

• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Health insurance
• Paid time off
• Profit sharing

Location:

Orlando, FL 32819

Type:

Full-time

Reports to:

Controller

Team:

Lean back office (Controller + you) supporting :40 employees

The role

We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time.

This is not a "keep the seat warm" job. It’s real ownership, fast learning, and measurable outcomes.

What You’ll Own (Accounting)

Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, documentation
• Maintain clean vendor/subcontractor files and consistent controls
• Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time/changes/deductions) for :40 employees
• Support payroll processing with ADP and resolve payroll issues quickly and accurately
• Track and process employee changes that impact payroll/benefits

Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, follow-ups
• Monthly bank and credit card reconciliations with clean supporting schedules

Month-End Close Support

• Execute close checklist items, supporting schedules, and reconcilations
• Help produce timely month-end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

• Support job-costing workflow and ensure proper coding/visibility
• Partner with PMs to keep cost data clean and actionable

What you’ll own (HR Admin / People Ops)

This is operational HR administration, not "HR strategy."

• Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness
• Offer letter/admin support: templates, e-sign, document collection
• Benefits/admin coordination: employee changes, enrollments, vendor coordination
• Maintain employee files, acknowledgements, compliance items, key dates

Automation & streamlining (core expectation)

We want someone who does the work and improves the work:

• Standardize intake (shared inbox/forms), naming conventions, and documentation
• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
• Build approval routing and reduce back-and-forth
• Improve reporting visibility (aging, close status, issue trackers, dashboards)

Tech stack

• Payroll: ADP
• Accounting: QuickBooks Online (QBO)
• Operations/Job Costing: Procore (integrated with accounting workflow)

What we’re looking for

Required

• 5–10 years accounting operations experience (construction a plus, not required)
• Strong AP + reconciliations + month-end support fundamentals
• Experience coordinating payroll runs (ADP experience preferred)
• High ownership, accuracy, and deadline discipline (you close loops)
• Tech-forward: comfortable learning systems quickly and improving workflows
• Strong communicator with vendors, PMs, and leadership
• 4 year accounting related degree

Preferred

• QBO power-user (bank rules, recurring transactions, audit trails, reporting)
• Procore exposure or job-costing familiarity
• HR admin experience (onboarding/benefits coordination)
• Experience documenting processes and implementing automation

What success looks like (first 90 days)

• AP is predictable, clean, and current—no vendor surprises
• Payroll support runs smoothly with clean cutoffs and minimal corrections
• Reconciliations are timely and month-end close stays on schedule
• Onboarding is consistent and documented (no "tribal knowledge")
• You implement 3+ workflow improvements that reduce manual work and rework

Compensation & growth

• Competitive salary + benefits based on experience
• High visibility, real responsibility, and a clear runway into senior accounting/Controller-track work