Construction Support Specialist (Administrative support )

Partner Engineering & Science, Inc.; Malvern (Chester County); On-site; USD 26,000 - 33,000; Full time

Job summary

Partner Engineering and Science, Inc. in Malvern, PA is seeking a full-time Construction Support Specialist to provide administrative and project support to Relationship Managers, Directors, and Project Managers.

Daily tasks include data entry, drafting or finalizing reports for client requirements, serving as the primary contact for administrative issues, distributing engagement letters and templates, and maintaining project files on the company server. OT and weekend work may be required.

Qualifications

• High School Diploma or equivalent. Higher education is a plus.

Responsibilities

• Data entry into firm database.
• Compile Draft or Final reports for client requirements/instructions.
• Act as the primary point of contact with administrative issues and communication between the project Team.
• Provide engagement letters, report templates, and documentation to Partners and Associates as needed.
• Maintain project files on the company server and FTP site.
• Ability to work OT (including weekends), if needed.
• Handle heavy communication via email and phone.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Word

Excel

Adobe Acrobat

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

About

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem‑solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR's Top 500 Design Firms, Inc. 5000's Fastest‑Growing Companies, and Zweig's Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

Learn more about Partner at www.partneresi.com

Summary

Partner is seeking a full-time Construction Support Specialist. Our Construction Support Specialists are placed on a Team to provide administrative and project support to a group of Relationship Managers, Directors, and Project Managers. Daily tasks include, but are not limited to the following:

ESSENTIAL DUTIES & TASKS

• Data entry into firm database
• Compile Draft or Final reports (checking for consistency with addresses, project numbers, dates etc.) and deliver based on client requirements/instructions.
• Act as the primary point of contact with administrative issues and communication between the project Team
• Work with our Partner Associates and provide them with the appropriate engagement letters, report templates, and documentation, as needed
• Maintain project files on the company server and FTP site.
• Ability to work OT (including weekends), if needed
• Ability to handle heavy communication via email and phone.

Knowledge, Skills, And Abilities

• Strong attention to detail and organizational skills a must
• Previous construction office/financial experience is a plus
• Excellent time management skills with the ability to multi‑task and prioritize multiple requests
• Excellent communication skills both written and verbal
• Ability to work independently and within a team environment
• Proficient in Word, Excel, and Adobe Acrobat
• Experience with construction accounting and construction documents is a plus

Qualifications

• High School Diploma or equivalent. Higher education is a plus.
• Minimum 2 years of experience in an office environment

Physical Requirements

• Must be able to read, write, speak & comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
• Must be able to perform fieldwork and have a valid driver's license.
• Requires frequent bending, reaching, and standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

Compensation

Positions pays an hourly rate of $19/hr. - $24/hr. (based on education, licensing, location, and professional experience)

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

Equal Employment Opportunity

It is Partner Engineering and Science, Inc's (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit: https://www.partneresi.com/about/careers/california-consumer-privacy-act