Construction Subcontracts Admin

Insight Global; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global in Austin, TX is seeking a Contract Coordinator to support downstream service and construction subcontract administration.

You will review SOWs, work authorizations, and purchase orders; route documents in DocuSign; coordinate insurance; maintain folders; and train staff. The ideal candidate has associate degree or higher, construction experience, strong communication, and attention to detail; Vista Viewpoint, BuildOps and SharePoint are a plus.

Qualifications

• Commercial construction industry experience.
• Experience reviewing subcontracts, project SOWs, work authorizations, or purchase orders.
• Understanding of contract terminology and defined terms.
• Proficiency with Microsoft Word, including Track Changes and redlining.
• Strong attention to detail and ability to identify discrepancies.
• Ability to prioritize and manage a high volume of assignments.
• Strong written and verbal communication skills.
• Self-motivated and able to work with minimal supervision.
• Stable work history.
• Insurance-compliance experience.
• Understanding of commercial insurance terminology.
• Project coordinator, project administrator, or project management background.

Responsibilities

• Coordinate downstream service and construction subcontracts.
• Process work authorizations, purchase orders, exhibits, and amendments.
• Review project SOWs and subcontract documents.
• Route documents through execution using DocuSign.
• Coordinate insurance requirements and project-specific certificates.
• Maintain subcontract and purchase-order folders.
• Review weekly subcontractor noncompliance and resolve discrepancies.
• Assist Project Managers and Accounting with subcontract closeout and audits.
• Deliver subcontract and purchase-order process training.
• Produce reports and support special projects.
• Work cross-functionally with Accounting, Project Management, Risk, and Legal.

Skills

Commercial construction experience

Subcontracts review

SOWs & work authorizations

Contract terminology knowledge

Attention to detail

Prioritization

Written & verbal communication

Self-motivation

Stable work history

Project coordination background

Insurance terminology understanding

Education

Associate degree or higher

Tools

DocuSign

SharePoint

Vista Viewpoint

BuildOps

Microsoft Word (Track Changes & redlining)

Job description

Job Description

Day-to-Day

• Coordinate downstream service and construction subcontracts
• Process work authorizations, purchase orders, exhibits, and amendments
• Review project SOWs and subcontract documents
• Route documents through execution using DocuSign
• Work with Legal and Risk to incorporate upstream contract flow-down requirements
• Coordinate insurance requirements and project-specific certificates
• Maintain subcontract and purchase-order folders
• Review weekly subcontractor noncompliance and resolve discrepancies
• Assist Project Managers and Accounting with subcontract closeout and audits
• Deliver subcontract and purchase-order process training
• Produce reports and support special projects
• Work cross-functionally with Accounting, Project Management, Risk, and Legal

Skills and Requirements

• Commercial construction industry experience
• Experience reviewing subcontracts, project SOWs, work authorizations, or purchase orders
• Understanding of contract terminology and defined terms
• Proficiency with Microsoft Word, including Track Changes and redlining
• Strong attention to detail and ability to identify discrepancies
• Ability to prioritize and manage a high volume of assignments
• Strong written and verbal communication skills
• Self-motivated and able to work with minimal supervision
• Stable work history
• Vista Viewpoint experience
• BuildOps or DocuSign experience
• SharePoint experience
• Insurance-compliance experience
• Understanding of commercial insurance terminology
• Associate degree or higher
• Project coordinator, project administrator, or project management background

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].