Construction Site Administrative Assistant

Alterman, Inc.; Austin (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Alterman, Inc. is seeking an Administrative Assistant to provide comprehensive support for the assigned group or department. The role emphasizes calendar management, meeting coordination, and handling confidential information with discretion.

The position requires strong organizational skills, proficiency in Microsoft Office, and the ability to balance multiple tasks while maintaining accuracy and professionalism. This on-site role supports daily office operations and data entry responsibilities.

Qualifications

• Strong organizational and time-management abilities are essential.
• Excellent verbal and written communication skills are required.
• High attention to detail and accuracy in all tasks.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Ability to multitask and prioritize effectively.
• Capable of working independently and proactively.

Responsibilities

• Manage schedules and calendars for team members.
• Coordinate meetings, prepare agendas, and take minutes as needed.
• Answer phones, handle inquiries, and manage emails.
• Maintain filing systems and accessible documents.
• Draft and edit correspondence, reports, and documents.
• Order and maintain office supplies; ensure stock levels.
• Input data into databases and generate reports.
• Maintain accurate records and files.
• Serve as liaison between departments, clients, and partners.
• Other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Confidential information handling

Multitasking

Independent work

Education

High school diploma

Office administration qualification

Tools

Microsoft Office

Job description

Alterman, Inc. is seeking an Administrative Assistant to provide comprehensive support for the assigned group or department. The role emphasizes calendar management, meeting coordination, and handling confidential information with discretion.

The position requires strong organizational skills, proficiency in Microsoft Office, and the ability to balance multiple tasks while maintaining accuracy and professionalism. This on-site role supports daily office operations and data entry responsibilities.