Construction Projects Finance & Admin Lead

Brown-and-Root-Industrial-Services; Kansas City (MO); On-site; USD 75,000 - 110,000; Full time

Job summary

Brown & Root Industrial Services is seeking an experienced OCC Business Manager to provide high-level administrative support to the Project General Manager and project team in Kansas City, MO. You will manage subcontracts, POs, master agreements, AP/AR, and financial analysis to ensure project success.

Responsibilities include entering contracts in JD Edwards and PMIS, preparing client invoices, reviewing payroll reports, and ensuring contract compliance.

Qualifications

• Education: High school diploma or equivalent required; bachelor’s degree in business administration or a related field is highly preferred.
• Experience: Minimum of 10 years in a construction-related administrative role, preferably with a commercial or industrial general contractor supporting multiple projects.
• Skills: Proficiency in JD Edwards, Microsoft Excel, and project management systems (e.g., PMIS).
• Strong experience in procurement, subcontracts, AP/AR, and financial analysis.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work independently, manage multiple priorities, and collaborate across teams.
• Strong interpersonal and negotiation skills with subcontractors and suppliers.

Responsibilities

• Provide administrative and operational support to the Project General Manager.
• Issue subcontracts, purchase orders, and work releases to subcontractors.
• Manage subcontractor master agreements and maintain supporting documentation.
• Oversee accounts payable and accounts receivable functions.
• Perform financial, numerical, and statistical analysis as needed.
• Prepare and maintain spreadsheets for project tracking and reporting.
• Enter contracts into JD Edwards (JDE) and PMIS (Access-based project management system).
• Process subcontractor invoices and prepare client invoices.
• Review certified payroll reports for accuracy and compliance.
• Review and interpret contract documents to ensure compliance.
• Analyze and monitor monthly Job Income Reports.
• Review project data using Hubble Reports for financial insight and compliance.
• Exercise initiative and sound judgment to manage details, meet deadlines, and achieve objectives.
• Provide guidance to junior administrative team members, as needed.
• Communicate effectively, both orally and in writing, with internal teams, subcontractors, and clients.

Skills

Procurement

Subcontracts

Accounts payable/receivable

Financial analysis

Organizational skills

Problem-solving

Communication skills

Independent work

Multi-priority management

Collaboration

Interpersonal & negotiation

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field

Tools

JD Edwards

Microsoft Excel

PMIS

Job description

Brown & Root Industrial Services is seeking an experienced OCC Business Manager to provide high-level administrative support to the Project General Manager and project team in Kansas City, MO. You will manage subcontracts, POs, master agreements, AP/AR, and financial analysis to ensure project success.

Responsibilities include entering contracts in JD Edwards and PMIS, preparing client invoices, reviewing payroll reports, and ensuring contract compliance.