Construction Project PM Admin: Submittals & Closeouts

Gilliatte General Contractors, Inc.; Indianapolis (IN); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Health savings account

Dental insurance

Vision insurance

Paid time off/Holidays

Job summary

Gilliatte General Contractors, Inc. is seeking a Project Manager Administrative Assistant in Indianapolis to support the project management team across multiple projects.

The role emphasizes attention to detail, document control, and coordination of submittals, RFIs, and contracts. Ideal candidates will have strong communication skills, proficiency in MS Office, and the ability to prioritize tasks in a fast-paced construction environment.

Qualifications

• Proficient in Microsoft Office applications.
• Experience with construction submittal processes preferred.
• Detail-oriented and organized, able to multi-task.
• Switchboard skills when receptionist is away.
• Excellent time-management and prioritization.
• Strong work ethic with proactive attitude.
• Experience with AIA contracts/software preferred.
• Excellent verbal and written communication skills.
• Knowledge of the general construction industry.
• Ability to meet deadlines and work under stress.

Responsibilities

• Coordinate and support all areas of the projects.
• Attention to details, organization, and making digital files.
• Create, track, and manage flow and distribution of submittals.
• Prepare the project closeout documentation.
• Prepare and revise construction contracts, including owner change orders.
• Prepare subcontractor contracts, purchase orders and change orders.
• Prepare and distribute RFIs to architects, owners, subcontractors, and superintendents.
• Distribute ASIs to subcontractors and superintendents.
• Enter project database information.
• Prepare owner/subcontractor progress meeting minutes.
• Field telephone calls and perform filing.
• Handle other tasks as assigned.
• Deliver bids and projects to contractors when needed.
• Maintain an acceptable moving vehicle report (MVR).

Skills

Microsoft Office

Time management

Communication

Detail oriented

Switchboard

Deadline driven

Construction knowledge

Organizational skills

Tools

AIA Contracts/Software

Job description

Gilliatte General Contractors, Inc. is seeking a Project Manager Administrative Assistant in Indianapolis to support the project management team across multiple projects.

The role emphasizes attention to detail, document control, and coordination of submittals, RFIs, and contracts. Ideal candidates will have strong communication skills, proficiency in MS Office, and the ability to prioritize tasks in a fast-paced construction environment.