Construction Project Coordinator & Admin Assistant

The Fashion Movement; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Health savings account

Dental insurance

Vision insurance

Paid time off/Holidays

Job summary

Gilliatte General Contractors, Inc. is seeking a Project Manager Administrative Assistant to support the project management team in Indianapolis. You will multi-task across projects, manage submittals, and prepare contracts and closeout documents.

Strong Microsoft Office skills, organization, and communication are essential. Responsibilities include coordinating project areas, handling RFIs, maintaining records, and assisting with bids.

Qualifications

• Proficient in Microsoft Office Applications.
• Experience with construction submittal processes preferred.
• Detail-oriented and organized.
• Excellent verbal and written communication skills.
• Ability to meet deadlines and work under pressure.

Responsibilities

• Coordinate and support all areas of the projects.
• Create, track, and manage flow and distribution of submittals.
• Prepare the project closeout documentation.
• Prepare and revise construction contracts and change orders.
• Prepare subcontractor contracts, purchase orders and change orders.
• Distribute RFIs to architects, owners, subcontractors, and superintendents.
• Record meeting minutes and maintain project documentation.
• Field telephone calls and perform filing tasks.
• Deliver bids and projects to contractors when needed.

Skills

MS Office

Multi-tasking

Detail-oriented

Time management

Communication

Tools

AIA contracts/software

Job description

Gilliatte General Contractors, Inc. is seeking a Project Manager Administrative Assistant to support the project management team in Indianapolis. You will multi-task across projects, manage submittals, and prepare contracts and closeout documents.

Strong Microsoft Office skills, organization, and communication are essential. Responsibilities include coordinating project areas, handling RFIs, maintaining records, and assisting with bids.