Construction Project Documentation Coordinator

Bosch Building Technologies North America; Amarillo (TX); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

The Project Coordinator at Bosch Building Technologies North America will maintain the accuracy, organization, and traceability of all project documentation across the construction lifecycle. This role acts as the central point of control for drawings, submittals, RFIs, change orders, permits, and closeout documentation, ensuring the team works from current, approved information.

The ideal candidate is highly organized, detail-oriented, and capable of managing high volumes of documentation

Qualifications

• 1-3+ years of experience in construction project coordination, document control, or administrative support on construction/infrastructure projects
• Strong working knowledge of construction documentation types (submittals, RFIs, change orders, drawings/specs, closeout packages)
• Proficiency in Excel (formulas, tracking logs, pivot tables) and document/project management platforms (Fieldwire, Procore, Bluebeam, SharePoint, or similar)
• Excellent organizational skills with high attention to detail and accuracy
• Strong written communication skills for logging, distributing, and summarizing documentation
• Ability to manage competing deadlines across multiple active projects
• Experience with low-voltage, security systems, or specialty subcontractor coordination is a plus

Responsibilities

• Maintain the Sharepoint for drawings, specifications, submittals, RFIs, change orders, meeting minutes, and correspondence
• Enforce document revision control — ensure only current, approved versions are distributed and superseded documents are archived, not deleted
• Manage document distribution to field crews, subcontractors, and consultants, confirming acknowledgment of receipt
• Maintain consistent file naming conventions and folder structures across shared drives, and project management software
• Track submittal status (pending, in review, approved, rejected, resubmit) and flag items at risk of delaying procurement or installation
• Log and monitor RFI turnaround times, escalating overdue responses to the Project Manager
• Maintain change order and change directive logs, cross-referencing cost and schedule impacts
• Produce weekly/biweekly status reports summarizing open items, upcoming deadlines, and document aging
• Track permit and inspection documentation, ensuring approvals are logged and accessible before dependent work proceeds
• Liaise between field teams, project managers, subcontractors, and clients to resolve documentation gaps or discrepancies
• Support project closeout by compiling as-builts, O&M manuals, warranties, and punch list documentation into a complete closeout package
• Attend project meetings to capture action items and ensure they are logged and tracked to completion
• Support scheduling and resource-tracking efforts by keeping documentation aligned with current project milestones
• Maintain project data within project management/document control software (e.g., Fieldwire, Procore, PlanGrid, Bluebeam, SharePoint, or equivalent)
• Build and maintain tracking spreadsheets/dashboards for document status, submittal logs, and RFI logs
• Support audits by ensuring documentation is complete, accurate, and easily retrievable
• Other duties as assigned

Skills

Document control

Excel

Project coordination

Communication

Multitasking

Field coordination

Tools

SharePoint

Fieldwire

Procore

Bluebeam

Job description

The Project Coordinator at Bosch Building Technologies North America will maintain the accuracy, organization, and traceability of all project documentation across the construction lifecycle. This role acts as the central point of control for drawings, submittals, RFIs, change orders, permits, and closeout documentation, ensuring the team works from current, approved information.

The ideal candidate is highly organized, detail-oriented, and capable of managing high volumes of documentation