Construction Project Coordinator - Vancouver, WA

cmtsllc; Seattle (WA); On-site; USD 54,000 - 59,000; Part time

Benefits offered by this job

Health benefits

Paid time off

401(k)

Job summary

CMTS is seeking a Construction Project Coordinator to join our Vancouver, WA team on a part‑time, on‑site basis. You will support Project Managers from planning through closeout, coordinating contracts, RFIs, submittals, meeting minutes, and change orders while tracking schedules and budgets.

The ideal candidate has 2+ years of municipal/capital project support, strong organizational skills, and experience with project lifecycle, document control, and multiple software tools.

Qualifications

• 2 years of experience supporting municipal construction or capital improvement projects.
• 1 year federally funded construction contract administration experience is a plus.
• Experience coordinating multiple projects simultaneously.
• Working knowledge of construction project lifecycle, contract administration, and document control.
• Ability to read and interpret construction drawings and specifications.
• Experience tracking project schedules, budgets, RFIs, submittals, and change orders.

Responsibilities

• Support Project Managers throughout all phases of construction projects.
• Coordinate project documentation including contracts, RFIs, submittals, meeting minutes, change orders, and closeout documentation.
• Track project schedules, milestones, deliverables, and action items.
• Assist with project budgeting, cost tracking, and forecasting.
• Coordinate communication between owners, consultants, contractors, and internal project teams.
• Monitor contractor submittals and document review processes.
• Assist in reviewing contractor pay applications and supporting documentation.
• Prepare project reports, status updates, and executive summaries.
• Organize and maintain electronic project files and document control systems.
• Schedule and coordinate project meetings and distribute meeting agendas and minutes.
• Participate in project site visits to monitor construction progress and verify field conditions.

Skills

Project coordination

Document control

Schedule tracking

Budgeting & forecasting

Communication skills

MS Office

Procore/PMWeb familiarity

Education

High School Diploma

Bachelor’s degree in CM/Engineering/Architecture/Business

Equivalent education/experience

Tools

Procore

PMWeb

e-Builder

Autodesk Construction Cloud

Primavera P6

Job description

Construction Project Coordinator – Vancouver, WA

Part‑Time | On‑Site | Vancouver, Washington

Why CMTS?

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With more than 40 years of industry experience, CMTS has built a strong foundation for continued success by providing project and construction management services to public and private clients nationwide.

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work‑life balance and employee well‑being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver.

About Your Role

The Construction Project Coordinator provides project coordination and administrative support for capital construction projects from planning through closeout. This position works closely with Project Managers, contractors, consultants, and client representatives to ensure projects remain organized, on schedule, and within budget. The ideal candidate is highly organized, detail‑oriented, and thrives in a fast‑paced construction environment.

Education Requirements

• High School Diploma
• Bachelor’s degree in construction management, Engineering, Architecture, Business Administration, or a related field preferred.
• An equivalent combination of education and relevant construction experience will be considered.

What You’ll Need to Get the Job Done

• 2 years of experience supporting municipal construction or capital improvement projects.
• 1 year federally funded construction contract administration experience a plus
• Experience coordinating multiple projects simultaneously.
• Working knowledge of construction project lifecycle, contract administration, and document control.
• Ability to read and interpret construction drawings and specifications.
• Experience tracking project schedules, budgets, RFIs, submittals, and change orders.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to build productive relationships with owners, contractors, architects, engineers, and project stakeholders.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience using project management software such as Procore, PMWeb, e-Builder, Autodesk Construction Cloud, Primavera P6, or similar platforms is preferred.
• Valid driver’s license and ability to travel to project sites as required.

What Will Make You Stand Out

• Experience supporting public agency or municipal capital improvement programs.
• Knowledge of Washington State public works construction practices.
• Experience coordinating infrastructure, transportation, aviation, municipal, or vertical construction projects.
• Familiarity with project scheduling software and document management systems.
• Ability to identify project risks and proactively recommend solutions.
• Strong meeting facilitation and documentation skills.

What You’ll Do

• Support Project Managers throughout all phases of construction projects.
• Coordinate project documentation including contracts, RFIs, submittals, meeting minutes, change orders, and closeout documentation.
• Track project schedules, milestones, deliverables, and action items.
• Assist with project budgeting, cost tracking, and forecasting.
• Coordinate communication between owners, consultants, contractors, and internal project teams.
• Monitor contractor submittals and document review processes.
• Assist in reviewing contractor pay applications and supporting documentation.
• Prepare project reports, status updates, and executive summaries.
• Organize and maintain electronic project files and document control systems.
• Schedule and coordinate project meetings and distribute meeting agendas and minutes.
• Participate in project site visits to monitor construction progress and verify field conditions.
• Support quality assurance and quality control documentation.
• Assist with project closeout activities, including punch lists, warranties, turnover documents, and final record documentation.
• Monitor and track contractors’ compliance with Department of Labor and Industries requirements for payment of prevailing wages as they apply to City, State and Federal regulations
• Perform additional duties as assigned in support of successful project delivery.

What You Can Expect from CMTS

• Opportunities to work on high-impact infrastructure projects throughout the United States.
• Collaborative, team-oriented work environment.
• Professional development and career advancement opportunities.
• Competitive compensation.
• CMTS offers 100% company-paid medical, dental, vision, life, long-term disability insurance, and 401(k) benefits for eligible employees.
• Paid Time Off and paid holidays.
• A culture focused on integrity, accountability, safety, and continuous improvement.

Salary Requirements

$39.00 - $43.00 per hour (DOE)

Join a team committed to delivering exceptional project and construction management services while making a lasting impact on the communities we serve.

CMTS is an Equal Opportunity Employer and is committed to creating a diverse environment. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable federal, state, or local law.