Construction Project Coordinator — Submittals & Scheduling

Collins Electric Company Inc; California (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k) retirement savings plan

Paid time off

Job summary

Collins Electrical Company, Inc. is seeking a Project Coordinator to ensure efficient project execution through meticulous planning, organization, and communication.

You will oversee document management, submittals, and coordination among stakeholders to keep projects on time and within budget. The role requires strong organizational skills, attention to detail, and experience in construction coordination or administration.

Qualifications

• High school diploma or equivalent required or preferred depending on role.
• Experience in construction project coordination or administrative support is a plus.
• Strong organizational and communication skills to manage schedules, submittals, and documentation.

Responsibilities

• Files project schedules provided by the General Contractors.
• Coordinates delivery schedules of materials and equipment for timely job-site availability.
• Assists in creating and updating specialized project schedules and labor tracking sheets.
• Organizes final preparation of project submittals and verifies documents for conformity.
• Maintains Proposals, Change Orders, Material Logs, and RFIs with accurate project documentation.
• Gathers documents for turnover meetings and job start meetings, ensuring accessible project files.
• Manages the submittal process and ensures timely submission per deadlines.
• Liaises with subcontractors, suppliers, and internal teams to gather required documentation.
• Tracks submittal status, addresses discrepancies, and communicates updates to stakeholders.
• Attends turnover and job start-up meetings and records minutes with follow-up actions.
• Facilitates effective communication among project stakeholders about progress and requirements.
• Keeps current with project details to support other departments as needed.
• Performs other duties and supports continuous improvement initiatives.

Skills

Organization

Communication

Documentation

Submittals

Scheduling

Meeting minutes

Analytical thinking

Problem solving

Education

High school diploma or equivalent

Tools

Project scheduling software

Document management systems

Job description

Collins Electrical Company, Inc. is seeking a Project Coordinator to ensure efficient project execution through meticulous planning, organization, and communication.

You will oversee document management, submittals, and coordination among stakeholders to keep projects on time and within budget. The role requires strong organizational skills, attention to detail, and experience in construction coordination or administration.