Construction Project Coordinator: Scheduling & Docs

Westphal & Company; Madison (WI); On-site; USD 48,000 - 64,000; Full time

Job summary

Westphal & Co. in Madison, WI seeks a highly organized Project Coordinator to support our staff and field teams in coordinating and executing construction projects, with a focus on keeping work on schedule and within budget.

You will assist in planning, executing, and closing projects, maintain project documentation, manage logs, prepare reports, and help with subcontracting, RFI, submittals, and closeout activities across multiple ongoing projects.

Qualifications

• 2–5 years of administrative experience in the construction industry preferred.
• Strong problem-solving abilities and professional diplomacy with confidential information.
• Excellent verbal and written communication skills, both internally and with clients.
• Ability to organize work, manage multiple tasks, and support field staff.

Responsibilities

• Support PM team with project startup activities and documentation.
• Assist with purchase orders, permits, and scheduling using MS Project.
• Maintain logs for shop drawings, RFIs, and submittals.
• Prepare reports and assist with closeout documentation and warranties.
• Coordinate communications and office activities for DBQ branch.

Skills

Administrative Experience

Problem-solving

Attention to detail

Confidentiality

Communication skills

Tools

Autodesk Build

Microsoft Project

Job description

Westphal & Co. in Madison, WI seeks a highly organized Project Coordinator to support our staff and field teams in coordinating and executing construction projects, with a focus on keeping work on schedule and within budget.

You will assist in planning, executing, and closing projects, maintain project documentation, manage logs, prepare reports, and help with subcontracting, RFI, submittals, and closeout activities across multiple ongoing projects.