Construction Project Coordinator | BIM & Preconstruction

Westphal and Company, Inc.; Dubuque (IA); On-site; USD 50,000 - 65,000; Full time

Job summary

Westphal & Co., Inc. is seeking a highly organized Project Coordinator to support the project management and field staff on construction projects. You will assist in planning, executing, and closing projects to ensure on-time and within-budget delivery.

This role involves startup activities, scheduling, documentation, closeout, and QA/QC processes, with emphasis on clear communication across stakeholders and teams in a dynamic construction environment.

Qualifications

• 2–5 years of Administrative Experience, Construction Industry – Preferred.
• Strong problem-solving abilities.
• High attention to detail and ability to manage confidential information with professionalism and diplomacy.
• Excellent verbal and written communication skills.

Responsibilities

• Facilitates project start up activities and organizes project documentation.
• Assists with creating purchase orders as required.
• Applies for electrical permits on multiple platforms.
• Assists with construction scheduling using Microsoft Project.
• Creates, expedites and maintains logs for submittals, RFIs, daily reports, change orders and other job specific requests.
• Writes subcontracts and collects COIs, safety prequalification certifications and relays to the customer.
• Updates construction drawings from GC’s platform to Westphal’s internal platform.
• Composes and manages project correspondence.
• Develops, implements and tracks QA/QC procedures, documents, logs and issues.
• Prepares project reports for management and stakeholders.
• Expedites closeout activities including shop drawings, O&M manuals, affidavits, warranty letters, and trainings.
• Updates historical cost database upon project completion.
• Performs other duties as requested by Foreman or Project Management Team.
• Help coordinate office gatherings and events for the DBQ branch.

Skills

Admin Experience

Construction Industry

Attention to Detail

Communication Skills

Job description

Westphal & Co., Inc. is seeking a highly organized Project Coordinator to support the project management and field staff on construction projects. You will assist in planning, executing, and closing projects to ensure on-time and within-budget delivery.

This role involves startup activities, scheduling, documentation, closeout, and QA/QC processes, with emphasis on clear communication across stakeholders and teams in a dynamic construction environment.