Construction Project Coordinator - Field & Office

Gilder Search Group; Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Gilder Search Group is partnering with a Florida general contractor to hire a Construction Project Coordinator for field and office support in Miami. The role focuses on documentation, scheduling, and communication for mid- to large-scale concrete restoration and related projects.

You will maintain contracts and reports, prepare schedules and meeting minutes, and track procurement, permits, and inspections while assisting with invoices, budgets, and subcontractor agreements.

Qualifications

• Associate’s degree in construction management/engineering or equivalent experience preferred.
• 1+ years in construction administration or project coordination (building envelope, concrete restoration, or fenestration a plus).
• Proficient in Procore, MS Project, Fieldwire, Monday.com, or similar software.

Responsibilities

• Maintain contracts, RFIs, submittals, change orders, and project reports.
• Prepare schedules, progress updates, and meeting minutes.
• Track procurement, material deliveries, permits, and inspections.
• Assist with invoices, budgets, and subcontractor agreements.
• Coordinate with project managers, subcontractors, suppliers, and clients.
• Support close-out documents, punch lists, and compliance records.

Skills

Administrative support

Scheduling

Communication

Documentation

Education

Associate's degree in construction management or engineering

Tools

Procore

MS Project

Fieldwire

Monday.com

Job description

Construction Project Coordinator - Field & Office

Location: Miami, FL 33010 | Job Type: Full-Time, Office & Job-Site based

Our client is one of Florida's leading General Contractors specializing in high-rise concrete restoration, stucco repair, waterproofing, and exterior painting for the past 30 years.

We are seeking a seasoned or junior Project Coordinator to provide administrative and project support for mid- to large-scale concrete restoration, amenity deck, fenestration, and railing replacement projects. You will assist with documentation, scheduling, and communication to keep projects on track and compliant with safety and quality standards.

Responsibilities

• Maintain contracts, RFIs, submittals, change orders, and project reports.


• Prepare schedules, progress updates, and meeting minutes.


• Track procurement, material deliveries, permits, and inspections.


• Assist with invoices, budgets, and subcontractor agreements.


• Coordinate with project managers, subcontractors, suppliers, and clients.


• Support close-out documents, punch lists, and compliance records.

Qualifications

• Associate’s degree in construction management/engineering or equivalent experience preferred.


• 1+ years in construction administration or project coordination (building envelope, concrete restoration, or fenestration a plus).


• Proficient in Procore, MS Project, Fieldwire, Monday.com, or similar software.


• Strong organizational and communication skills.


• Basic knowledge of construction drawings and terminology.

Working Conditions

• Full-time on-site role with exposure to active construction sites.


• Must be comfortable with heights, scaffolding, and outdoor work.


• Some evenings or weekends may be required to meet deadlines.

Why Join Us?

• Competitive pay based on experience.


• Hands-on role with high-profile restoration projects.


• Growth opportunities in a supportive, team-focused company.