Construction Project Coordinator / Estimating Assistant

BuilderGuru Contracting, Inc.; Millersville (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

BuilderGuru Contracting, Inc. is seeking a Construction Project Coordinator / Estimating Assistant to support estimating activities, subcontractor communication, project documentation, licensing requirements, and day-to-day administrative coordination.

This role suits an organized, multitasking professional comfortable with phone and email communications and managing multiple priorities across projects and documents.

Qualifications

• Organized, dependable, detail-oriented, and able to communicate with a variety of people throughout the workday.
• Experience with MS Office and Procore or similar project management platforms.
• Construction industry experience preferred.
• Licensing experience preferred.

Responsibilities

• Support estimating team and coordinate information across customers, subcontractors, opportunities, and internal workflows.
• Manage and maintain customer and subcontractor databases.
• Monitor solicitation sites for potential project opportunities.
• Prepare qualification packages and assist with government and financial institution requirements to bid on projects.
• Serve as a liaison between subcontractors and the estimating department.
• Download, organize, and maintain construction documents and project specifications.
• Review project documents and solicit bids from subcontractors.
• Receive, organize, and categorize subcontractor proposals for multiple projects.
• Make and receive calls to identify and communicate with potential subcontractors.
• Apply for and manage company licenses, including renewals and annual reports.
• Maintain estimating department schedules.
• Assist with answering incoming phone calls when needed.
• Update employee resumes for current and new team members.
• Attend local industry and marketing events.

Skills

Verbal and written communication

Subcontractor communication

Team collaboration

Attention to detail

Multitasking

Customer service experience

Construction industry experience

Basic knowledge of construction plans

Licensing experience

Tools

Procore

Microsoft Office

Job description

BuilderGuru Contracting, Inc. / Gardner & Gardner Contracting, LLC is seeking a Construction Project Coordinator / Estimating Assistant to support estimating activities, subcontractor communication, project documentation, licensing requirements, and day-to-day administrative coordination.

This position is a good fit for someone who is organized, comfortable managing multiple priorities, communicates confidently by phone and email, and enjoys keeping projects, documents, schedules, and subcontractor information moving efficiently.

What You'll Do

In this role, you will support the estimating team and help coordinate information across customers, subcontractors, project opportunities, and internal workflows.

Key responsibilities include:

• Manage and maintain customer and subcontractor databases.
• Monitor solicitation sites for potential project opportunities.
• Complete qualification packages and assist with government and financial institution requirements necessary to bid on selected projects.
• Serve as a point of contact between subcontractors and the estimating department.
• Download, organize, and maintain construction documents and project specifications.
• Review project documents and solicit bids from subcontractors.
• Receive, organize, and categorize subcontractor proposals for multiple projects at the same time.
• Make and receive calls to identify and communicate with potential subcontractors.
• Apply for and manage company licenses, including renewals, annual reports, and other licensing requirements.
• Maintain estimating department schedules.
• Assist with answering incoming phone calls when needed.Update employee resumes for current and new team members.
• Attend local industry and marketing events.

What We’re Looking For

Successful candidates should be organized, dependable, detail-oriented, and comfortable communicating with a variety of people throughout the workday.

Preferred qualifications and skills include:

• Strong verbal and written communication skills.
• Ability to communicate effectively with subcontractors by phone, email, and in person.
• Ability to work collaboratively as part of a team.
• Strong attention to detail and workflow.
• Ability to manage multiple tasks and priorities.
• Customer service experience.
• Experience with Microsoft Office, including Outlook, Excel, and Word.
• Previous experience with Procore or a similar project management platform.
• Construction industry experience preferred.
• Basic knowledge of construction plans preferred.
• Licensing experience preferred.

Why This Role Matters

This position helps keep the estimating process organized and moving forward. You will play an important role in maintaining subcontractor relationships, coordinating bid information, organizing project documentation, managing licensing requirements, and supporting the estimating team across multiple active opportunities.