Construction Project Coordinator: Docs & Scheduling

rwedesignbuild; Downers Grove (IL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401k with company match

Short-term disability

Life Insurance

PTO

Paid holidays

Job summary

rwedesignbuild in Downers Grove, IL is seeking a Project Coordinator to support the construction team from initiation through closeout. You will manage documents, schedules, and communications to keep projects running smoothly and accurately.

The role requires 1–3 years of construction coordination experience, a degree in Admin/CM, and proficiency with Procore and Microsoft Office. Office-based role with standard hours, offering benefits and career growth opportunities.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, or related field preferred.
• 1–3 years of administrative or coordination experience in construction.
• Proficiency in Procore and Microsoft Office (Excel, Word, Project).
• Authorized to work in the United States without sponsorship.

Responsibilities

• Has a sense of urgency and can work under varying project circumstances.
• Manage project documentation and regulatory compliance.
• Create and update spreadsheets and special reports for internal use.
• Process subcontractor agreements and other contracts.
• Maintain and organize all project documents including COIs, lien waivers, permits, and closeout files.
• Ensure files are accurate, up-to-date and stored per company standards.
• Prepare and distribute project reports, meeting minutes and correspondence.
• Track incoming and outgoing project documentation.
• Coordinate communication between internal teams, subcontractors, vendors and clients.
• Support budgets, invoices and purchase orders data entry.
• Provide day-to-day administrative support to project managers and field teams.

Skills

Procore

Microsoft Office

Time management

Coordination

Education

AA/BA in Admin or CM

Job description

rwedesignbuild in Downers Grove, IL is seeking a Project Coordinator to support the construction team from initiation through closeout. You will manage documents, schedules, and communications to keep projects running smoothly and accurately.

The role requires 1–3 years of construction coordination experience, a degree in Admin/CM, and proficiency with Procore and Microsoft Office. Office-based role with standard hours, offering benefits and career growth opportunities.