Construction Project Coordinator: Bids, Docs & Compliance

J.E. Dunn Construction Company; North Carolina; On-site; USD 45,000 - 65,000; Full time

Job summary

J.E. Dunn Construction Company in Raleigh, NC is seeking a Project Coordinator to provide routine administrative support to the project management team, collecting and organizing data, drafting correspondence, and maintaining project documentation across dashboards and systems.

You will assist with bidding and award activities, ensure regulatory compliance, and coordinate communications with internal and external stakeholders, while upholding the company’s values and quality standards.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Proficiency in MS Office.
• Organizational skills.
• Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
• Critical thinking ability.
• Ability to deliver quality through attention to detail.
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs.
• Knowledge of administrative, office and general billing procedures.
• Ability to build relationships and collaborate within a team, internally and externally.

Responsibilities

• Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Processes information within specific timeframes in order to maintain efficiency and timeliness.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
• Supports project management during the award process by; setting up, issuing, and fully executing subcontracts; issuing bond memos; system access to dashboards.
• Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc.
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence and reviews outgoing materials for conformance with best practice standards and formats.
• Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
• Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents.
• Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation meets compliance requirements before releasing payments to subcontractors.
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
• Shares subject matter expertise to support teamwork and deliver results.
• Utilizes discretion and integrity with highly confidential and sensitive information.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
• Material and Equipment expediting, coordination, and receiving.

Skills

Communication skills

MS Office

Organizational skills

Team collaboration

Critical thinking

Education

High School Diploma or GED

Job description

J.E. Dunn Construction Company in Raleigh, NC is seeking a Project Coordinator to provide routine administrative support to the project management team, collecting and organizing data, drafting correspondence, and maintaining project documentation across dashboards and systems.

You will assist with bidding and award activities, ensure regulatory compliance, and coordinate communications with internal and external stakeholders, while upholding the company’s values and quality standards.