Construction Project Coordinator — Assistant PM

Wharton-Smith, Inc.; Sanford (FL); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Wharton-Smith, Inc. is seeking an Assistant Project Manager to support the Project Manager in planning, coordination, administration, and execution of construction projects from preconstruction through closeout.

Based in Sanford, FL, this role emphasizes developing operational management, financial oversight, contract administration, and client coordination while assisting with budgeting, scheduling, procurement, and field-office collaboration.

Qualifications

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Construction Management, or related field.
• 4–7 years of construction experience preferred.
• Excellent verbal and written communication skills.
• Experience supporting project startup and mobilization activities.
• Ability to develop effective presentations, project-specific write-ups, and qualification packages.
• Strong collaboration skills with cross-functional teams and departments.
• Strong organizational, problem-solving, and time management skills.
• Ability to communicate project status, resource needs, and issues with Project Managers and General Superintendents.

Responsibilities

• Assist with project budgeting, cost tracking, forecasting, and financial reporting activities.
• Support development, maintenance, and monitoring of project schedules and production plans.
• Assist with owner billings, subcontractor pay applications, and project cost management processes.
• Coordinate subcontract agreements, purchase orders, procurement activities, and material deliveries.
• Support management of change orders, extra work authorizations, and contract documentation.
• Facilitate owner, subcontractor, and internal coordination meetings and maintain meeting records.
• Monitor submittal, shop drawing, and procurement processes to support project schedules.
• Coordinate permitting, inspections, startup, testing, commissioning, and closeout activities.

Skills

Verbal & written communication

Leadership

Team collaboration

Time management

Problem-solving

Education

Bachelor's degree in Civil Engineering, Mechanical Engineering, Construction Management, or related field

Tools

Construction management software

Microsoft Office Suite

Job description

Wharton-Smith, Inc. is seeking an Assistant Project Manager to support the Project Manager in planning, coordination, administration, and execution of construction projects from preconstruction through closeout.

Based in Sanford, FL, this role emphasizes developing operational management, financial oversight, contract administration, and client coordination while assisting with budgeting, scheduling, procurement, and field-office collaboration.