Construction Project Coordinator - Admin & Ops Lead

ATI Restoration, LLC; Sterling (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

ATI Restoration, LLC seeks a Project Coordinator to provide complex administrative support to the project team under the Office Manager. You will oversee coordination from inception to completion, input data, track control points, and monitor program updates.

Responsibilities include document uploads, billing reconciliation, and maintaining certificates, using Salesforce and HRMS. The role requires strong communication, organizational skills, and the ability to work in a fast-paced construction

Qualifications

• High School Diploma or equivalent required.
• 1 year minimum experience in a coordinator or administrative role.
• Excellent customer service experience.
• Strong organizational skills, detail-oriented and reliable.
• Strong verbal and written communication skills; adept with technology and various software.
• Able to work in a fast-paced environment.
• Takes initiative and ownership; compliant and ethical.
• Experience working in Salesforce, including generating reports (preferred).
• Construction industry experience preferred.

Responsibilities

• Provide high-level administrative support to Project Directors and Management.
• Conduct quality checks of purchase orders.
• Process work authorizations/COSs as needed.
• Prepare job files and ensure paperwork is complete and accurate.
• Maintain and organize paperwork in Salesforce.
• Assist with transferring and uploading photos to files for corporate staff.
• Develop staff meeting agendas for production logistics.
• Perform weekly safety training updates using HRMS and Egnyte.
• Reconcile and send billing reports to accounting by deadlines.
• Handle requests and billing exceptions.
• Generate requests for promptness on estimates.
• Manage certificates using HRMS and Excel.
• Attend company training and Admin Program meetings.
• Execute administrative support functions to management and follow procedures.
• Assist with special projects as needed.

Skills

Communication skills

Organizational skills

Detail-oriented

Customer service

Initiative

Education

High School Diploma or equivalent

Tools

Salesforce

HRMS

Egnyte

Xactimate

MS Office

G Suite

Excel

PowerPoint

Job description

ATI Restoration, LLC seeks a Project Coordinator to provide complex administrative support to the project team under the Office Manager. You will oversee coordination from inception to completion, input data, track control points, and monitor program updates.

Responsibilities include document uploads, billing reconciliation, and maintaining certificates, using Salesforce and HRMS. The role requires strong communication, organizational skills, and the ability to work in a fast-paced construction