Construction Project Coordinator (2-Year Term)

STERLING & FRANCINE CLARK ART INST; Williamstown (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Sterling & Francine Clark Art Institute is seeking a Construction Project Coordinator to provide admin and technical support for campus capital projects, including a new wing and renovations. Reporting to the Deputy Director, you'll coordinate information flow among staff, vendors, and stakeholders, organize drawings and reports, and help ensure deadlines.

This two-year term position requires strong organizational, writing, and multitasking skills, with experience in project coordination in

Qualifications

• Bachelor’s degree or equivalent experience in project management, architecture, engineering, or related field.
• Minimum two years of experience in project coordination, preferably in an architectural, construction, or museum setting.
• Strong organizational skills and attention to detail.
• Excellent communication and writing skills.
• Proficiency in Microsoft Office Suite and familiarity with project management software.
• Ability to work both independently and collaboratively in a fast-paced environment.

Responsibilities

• Document Management: Organize, file, and maintain project materials, including architectural drawings, reports, photos, and correspondence, ensuring accurate record keeping and timely retrieval.
• Archiving: Collaborate with the Archivist to archive all project materials in an organized and accessible manner.
• Liaison Support: Act as a point of contact among the external Owner’s Representative, Architect, Construction Manager, and all internal stakeholders, coordinating requests and communications as needed.
• Reporting: Prepare reports and presentations, transcribe meeting notes, and draft correspondence related to the project. Ensure the duplication and distribution of documents as required.
• Research: Conduct research assigned, prepare RFPs and other proposal information, report findings, and participate in discussions with stakeholders to facilitate informed project decisions.
• Scheduling: Coordinate and schedule meetings, attend project-related meetings, and take detailed meeting notes when appropriate.
• Administrative Tasks: Provide general administrative support, including answering emails and calls, drafting correspondence, and responding to information requests.
• Invoicing and Budgeting: Code project invoices and reconcile project expenditures with Owner’s Representative and Clark finance staff.
• Other Capital Projects: Support internal stakeholders on other internal capital projects as needed.
• Construction Oversite: During construction, work directly with Project Manager, Construction Manager, and Owner’s Representative to ensure construction is accomplished according to plan. Assist with monitoring as needed.

Skills

Project coordination

Documentation management

Communication

Microsoft Office

Writing

Education

Bachelor's degree or equivalent experience in PM/architecture/engineering

Tools

Microsoft Office Suite

Project management software

Job description

Sterling & Francine Clark Art Institute is seeking a Construction Project Coordinator to provide admin and technical support for campus capital projects, including a new wing and renovations. Reporting to the Deputy Director, you'll coordinate information flow among staff, vendors, and stakeholders, organize drawings and reports, and help ensure deadlines.

This two-year term position requires strong organizational, writing, and multitasking skills, with experience in project coordination in