Construction Project Coordinator

Covenant Development Group; Sanford (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Covenant Development Group is seeking a sharp, organized, and proactive Construction Project Coordinator to support operations. In this key role, you will manage project documentation, schedules, and logistics, ensuring smooth project execution. Candidates with strong organizational skills and 2-5 years in project coordination are encouraged to apply.

Qualifications

• 2–5 years of experience in project coordination or construction management roles.
• Familiarity with commercial, hospitality, or church project scopes is a plus.

Responsibilities

• Organize and maintain project files including contracts and permits.
• Coordinate logistics for inspections, site visits, and vendor walkthroughs.
• Act as liaison between Project Manager, Superintendent, subcontractors, and clients.

Skills

Organizational skills

Communication

Attention to detail

Problem-solving

Education

High school diploma or GED required

Bachelor's degree in Construction Management or related field preferred

Tools

Procore

Microsoft Project

Microsoft Office Suite

Job description

Join to apply for the Construction Project Coordinator role at Covenant Development Group

3 days ago Be among the first 25 applicants

Join to apply for the Construction Project Coordinator role at Covenant Development Group

Get AI-powered advice on this job and more exclusive features.

Job Summary

We are seeking a sharp, organized, and proactive Construction Project Coordinator to support our fast-moving operations team. In this vital role, you will collaborate closely with Project Managers and Superintendents across high-impact builds. You’ll handle documentation, scheduling, internal communications, and logistics to keep our projects running smoothly and on budget.

Job Description

Job Summary

We are seeking a sharp, organized, and proactive Construction Project Coordinator to support our fast-moving operations team. In this vital role, you will collaborate closely with Project Managers and Superintendents across high-impact builds. You’ll handle documentation, scheduling, internal communications, and logistics to keep our projects running smoothly and on budget.

Key Responsibilities

Project Documentation & Administration

• Organize and maintain project files including contracts, permits, drawings, change orders, RFIs, and submittals.
• Assist PMs with submittal tracking, uploading, and distribution in Procore.
• Maintain accurate meeting minutes and documentation from internal and external meetings.
• Ensure all project records are uploaded and filed per CDG documentation standards.
  
  

Scheduling & Workflow Coordination

• Support PMs in updating project schedules and milestone trackers.
• Coordinate logistics for inspections, site visits, and vendor walkthroughs.
• Track material deliveries, rental equipment, and manpower allocations to assist Superintendents in keeping sites on schedule.
  
  

Communication & Client Coordination

• Act as liaison between Project Manager, Superintendent, subcontractors, vendors, and clients for time-sensitive updates.
• Draft and distribute progress reports, site updates, meeting agendas, and client memos with clarity and professionalism.
• Maintain internal communication logs to ensure smooth workflow between office and field.
  
  

Cost & Procurement Support

• Process purchase orders, subcontractor invoices, and vendor payments accurately and on time.
• Track project spending and assist PMs in identifying budget variances.
• Maintain procurement logs and quote sheets for materials and services.
  
  

Logistics & Field Readiness

• Coordinate material orders and deliveries based on look-ahead schedules provided by the Superintendent.
• Confirm receipt of correct materials on job sites and escalate any delivery issues.
• Manage vendor communications and documentation around quotes, lead times, and compliance.
  
  

Safety & Compliance Administration

• Distribute job-specific safety plans and maintain safety tracking logs.
• Assist in organizing OSHA documents, toolbox talks, and incident reports.
• Help prepare for inspections by organizing compliance paperwork and permitting files.
  
  

Project Closeout Execution

• Prepare and submit closeout documentation including warranties, O&M manuals, and as-builts.
• Track punch list items and assist in final inspection scheduling and documentation.
• Ensure all final documents are archived and filed properly per CDG protocol.
  
  

Issue Tracking & Escalation

• Monitor unresolved RFIs, long-lead items, and site-level issues; flag to PMs when intervention is needed.
• Help process and document change orders, including scope updates and schedule impacts.
• Support PMs in resolving coordination conflicts or field-level disputes.
  
  

Qualifications & Traits

Education & Certifications

• High school diploma or GED required. Associate's or Bachelor's degree in Construction Management, Business Administration, or related field preferred.
• OSHA 10/30 and/or Procore Certification preferred but not required.
  
  

Experience

• 2–5 years of experience in project coordination, project administration, or assistant-level construction management roles.
• Familiarity with commercial, hospitality, or church project scopes is a strong plus.
  
  

Technical Skills

• Proficient in Procore, Microsoft Project, and Microsoft Office Suite (Excel, Outlook, Word).
• Basic understanding of construction drawings, terminology, and processes.
• Ability to learn and navigate tools like Bluebeam and RedTeam when required.
  
  

Attributes We Value

• Highly organized with exceptional attention to detail.
• Fast-moving and responsive in high-pressure environments.
• Clear communicator—both written and verbal—with professional email etiquette.
• Self-starter who takes initiative and follows through.
• Willingness to jump in, solve problems, and be the 'glue' that keeps the project team aligned.
  
  

Career Path

Construction Project Coordinators may advance to roles such as Assistant Project Manager, Project Manager, or Construction Manager with experience and additional training. They may also specialize in areas like scheduling, estimating, or procurement, or transition to roles in general contracting or client-side project management.

Company Description

At Covenant Development Group, we are dedicated to delivering high-quality, transparent construction solutions that bring our clients’ dream builds to life. Specializing in hospitality renovations, commercial builds, church projects, and select residential developments, we collaborate with our designer partners to provide budget-conscious and Value Engineering solutions. Guided by integrity, collaboration, and customer focus, we strive to make a lasting impact in the communities we serve, thriving in the hospitality industry while giving back to churches.

At Covenant Development Group, we are dedicated to delivering high-quality, transparent construction solutions that bring our clients’ dream builds to life. Specializing in hospitality renovations, commercial builds, church projects, and select residential developments, we collaborate with our designer partners to provide budget-conscious and Value Engineering solutions. Guided by integrity, collaboration, and customer focus, we strive to make a lasting impact in the communities we serve, thriving in the hospitality industry while giving back to churches.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Construction

Referrals increase your chances of interviewing at Covenant Development Group by 2x

Get notified about new Construction Project Manager jobs in Sanford, FL.

Orlando, FL $150,000.00-$180,000.00 16 hours ago

Project Manager - Site Assessment and Remediation

Construction Site Operations Manager/Superintendent with Schools Experience

Sr. Director, Projects (Expat to Singapore)

Associate Manager, Regional Construction

Senior Director, Projects – Civil/Infrastructure

Construction Senior Site Operations Manager/Superintendent (Ground up) - Orlando

Senior Director, Projects (Expat to Japan)

Proposal Manager (Heavy Civil Construction)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.