Construction Project Coordinator

Valleywise Health; Phoenix, Northern (AZ, KY); Hybrid; USD 58,000 - 86,000; Full time

Job summary

Valleywise Health is seeking an Administrative professional to oversee the Engineering and Construction Department functions, including PMIS management, procurement, and budget tracking. You will coordinate with Contracts, Procurement, and Accounting, and support space management and staff relocations.

The role requires a Bachelor’s degree in a related field and 2+ years of experience in construction management or healthcare settings.

Qualifications

• Requires a Bachelor’s degree in Business Administration, or Construction Administration or related field, or an equivalent combination of training and experience.
• Requires at least two years of experience, five preferred, in construction management or similar field, preferably in public sector or healthcare.
• Prefers PMIS Administrator training.
• Knowledge of the department’s PMIS or similar system is strongly preferred.
• Excellent written and verbal communication, highly organized and detail oriented.

Responsibilities

• Oversee procurement of professional and construction services, furniture, and equipment from contractors and vendors.
• Track contracts, purchase orders, and invoices at a project level.
• Monitor project budget spreadsheets and ensure timely entries.
• Manage the PMIS, create workflows, monitor tasks, and prepare reports for leadership.
• Coordinate with Contracts, Procurement, and Accounting departments.

Skills

PMIS administration

Detail oriented

Communication skills

Microsoft Office

Multitasking

Team collaboration

Education

Bachelor’s degree in Business Administration or Construction Administration or related field

Tools

PMIS

Microsoft Visio

Microsoft Publisher

Microsoft PowerPoint

Job description

Under the direction of the Senior Director, Development & Construction, this position will oversee various vital functions of the Engineering and Construction Department. This position will be responsible for assisting in procuring professional and construction services, furniture, and equipment from contractors, vendors and suppliers. This will include tracking the contracts, purchase orders, and invoices for our various vendors at a project level and coordinating activities with the Contracts, Procurement, and Accounting departments. They will also assist in reviewing project budgetary spreadsheets daily to ensure all entries are recorded in a timely manner. This position is also responsible for managing the Project Management Information System (PMIS) utilized by the department. Work includes creating and managing workflows and monitoring tasks to ensure items are addressed in timely manner and assists in preparing reports to other departments and Valleywise Health leadership. This position will serve as an administrative liaison with our software vendor to implement changes and resolve issues. This position will also have other tasks assigned as needed for the function of the department, including supporting space management, new furniture installation and warranty tracking, and staff relocations.

Hourly Pay Range:$28.08 - $41.42

Qualifications Education:

Requires a Bachelor’s degree in Business Administration, or Construction Administration or related field; or an equivalent combination of training and progressively responsible experience that will result in the required specialized knowledge and abilities to perform the assigned work.

Experience:

Requires at least two (2) years of experience, five (5) preferred, working in a construction management or similar field, preferably in a public sector or healthcare system that demonstrates an understanding of the required knowledge, skills, and abilities.

Requires at least two (2) years of experience, five (5) preferred, working in a construction management or similar field, preferably in a public sector or healthcare system that demonstrates an understanding of the required knowledge, skills, and abilities.

Specialized Training:

Prefers PMIS Administrator training.

Knowledge, Skills, and Abilities:

Knowledge of the department's computerized Project Management Information System, or similar system, is strongly preferred.

Must be extremely detail oriented and organized.

Must have excellent communication skills, both verbal and written.

Requires the ability to work with professionals and maintain confidentiality.

Must have initiative, the ability to problem-solve and troubleshoot while maintaining a professional and friendly manner, and the ability to multitask.

Must be able to work effectively, cooperate and collaborate with a team as well as have the ability to work independently.

Must have strong computer skills including Microsoft Office, Microsoft Word, and Microsoft Excel.

Knowledge and experience with Microsoft Visio, Microsoft Publisher, and Microsoft PowerPoint is preferred.

Must have approachable, people oriented, and a good listener.

Foster a culture of accountability, collaboration, and continuous improvement within the team.

Prefer knowledge of various medical terminologies.

Requires the ability to read, write and speak effectively in English.

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