Construction Project Coordinator

Hardwick General Contracting, Inc; Orlando (FL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) profit-sharing plan

Paid holidays

Paid time off

Opportunities for professional growth

Job summary

Hardwick General Contracting, a family-owned custom home builder based in Maitland, Florida, seeks a Construction Project Coordinator to support pre-construction, active projects, and office administration. You will maintain records, coordinate information with leadership, PMs, and trade partners, and help keep projects organized.

The role requires 3+ years in residential construction coordination, strong organizational and communication skills, and proficiency with Excel, QuickBooks, and CM

Qualifications

• 3+ years of residential construction project coordination experience.
• Administrative and accounting support experience; construction industry experience preferred.
• Experience in custom or luxury residential construction preferred.

Responsibilities

• Maintain project files, drawings, specs, selections, notes, and action items.
• Track project documentation, decisions, deadlines, and outstanding information.
• Assist with subcontractor bid requests, vendor proposals, scope comparisons, and budget updates.
• Support purchase orders, subcontract documents, change orders, and closeout docs.
• Assist with cost coding, invoice routing, and financial record organization.
• Track vendor compliance docs, including W-9s, insurance, and lien releases.
• Assist with billing documentation and reconciliation of project records.
• Coordinate meetings and distribute documents; support daily office admin.
• Collaborate with operations to track schedules and milestones.
• Maintain docs for green building certifications when applicable.
• Coordinate client warranty documents and onboarding materials.
• Protect confidential company, client, employee, and financial information.

Skills

Project coordination

Residential construction

Documentation

Communication

Time management

Microsoft Excel

QuickBooks

Construction software

Tools

ConstructionOnline

UDA

Procore

Buildertrend

Job description

Hardwick General Contracting

Construction Project Coordinator

Company: Hardwick General Contracting

Location: Maitland, FL

Job Type: Full-time

Salary: $65,000-$80,000 per year, depending on experience

Work Arrangement: On-site. No hybrid

About the Company

Hardwick General Contracting is a family-owned custom home builder established in 2004 and based in Maitland, Florida. We specialize in luxury custom homes and residential remodeling projects.

We are seeking a Construction Project Coordinator to support pre-construction, active construction projects, office administration, and accounting documentation.

This position works closely with company leadership, project managers, trade partners, and clients to maintain accurate records, coordinate information, and keep projects organized.

Key Responsibilities

• Maintain project files, drawings, specifications, client selections, meeting notes, and action items.
• Track project documentation, decisions, deadlines, and outstanding information.
• Assist with subcontractor bid requests, vendor proposals, scope comparisons, and preliminary budget updates.
• Support purchase orders, subcontract documents, change orders, and project closeout documentation.
• Assist with cost coding, invoice routing, and financial record organization under management supervision.
• Track vendor compliance documentation, including W-9 forms, insurance certificates, subcontract agreements, and lien releases.
• Assist with billing documentation and reconciliation of project records.
• Coordinate meetings, distribute documents, and support daily office administration.
• Collaborate with the operations team to track construction schedules and project milestones.
• Maintain documentation for green building certifications when applicable.
• Coordinate client warranty documents and onboarding materials.
• Protect confidential company, client, employee, and financial information.

Qualifications

• 3+ years of residential construction project coordination experience.
• Administrative and accounting support experience; construction industry experience preferred.
• Experience in custom or luxury residential construction preferred.
• Proficiency with Microsoft Excel, QuickBooks, and construction management software such as ConstructionOnline, UDA, Procore, or Buildertrend.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities and follow through on deadlines.
• Ability to visit construction job sites as required.
• Valid driver's license and driving record meeting company requirements, if driving is an essential job duty.

Compensation and Benefits

• Annual salary of $65,000-$80,000, based on experience and qualifications.
• Performance-based incentives [subject to the applicable incentive plan].
• Flexible scheduling based on business and project needs.
• Health insurance contribution and life insurance.
• 401(k) profit-sharing plan.
• Paid holidays and paid time off.
• Opportunities for professional growth and advancement.
• Benefits are subject to applicable plan terms and eligibility requirements.

Equal Employment Opportunity

Hardwick General Contracting is an Equal Opportunity Employer. We are committed to providing equal employment opportunities without regard to race, color, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, veteran status, or any other status protected by applicable law.