Construction Project Coordinator

Speedwell Construction, Inc.; Matthews (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

Speedwell Construction, Inc. in Matthews, NC seeks an organized Project Coordinator to support project teams and keep tasks on track. This full-time role is based in our Matthews office with occasional travel to jobsites.

You will handle contracts, subcontracts, purchase orders, change orders, meeting minutes, startup and closeout docs, plus enter invoices. The ideal candidate is detail-oriented, proactive, communicates clearly, and thrives in a team.

Qualifications

• Experience providing administrative support in a fast-paced office.
• Ability to manage multiple tasks and communicate effectively.
• Construction admin experience is preferred.

Responsibilities

• Process and maintain project documents, including contracts and change orders.
• Provide administrative support to project teams.
• Coordinate with subcontractors and suppliers for documentation
• Track change orders and distribute information to team members
• Assist with project accounting, including invoicing entries
• Sort, prioritize, and distribute materials
• Provide occasional front-desk support and guest reception

Skills

Organizational skills

Communication

Team-oriented

Initiative

Prioritization

Deadline-driven

Ownership

Education

High school diploma or equivalent

Tools

Viewpoint

Bluebeam

Job description

Speedwell Construction is seeking an organized, dependable, and team-oriented Project Coordinator to join our Matthews, NC office.

The Project Coordinator plays an important role in supporting our construction project teams and helping keep projects organized and moving forward. This position works closely with Project Managers, field staff, subcontractors, and suppliers to manage project documentation, coordinate information, and provide administrative and accounting support.

What You’ll Do

• Process and maintain project documents, including contracts, subcontracts, purchase orders, change orders, meeting minutes, start-up documents, and close-out documentation
• Provide administrative and clerical support to project teams
• Coordinate with subcontractors and suppliers to obtain required project documentation
• Track potential and approved change orders and distribute information to appropriate team members
• Assist with project accounting functions, including entering invoices into the accounting and job-cost system
• Sort, prioritize, and distribute incoming and outgoing materials
• Provide occasional front-desk support, including answering phones and greeting guests

What We’re Looking For

We are looking for someone who is organized, takes initiative, communicates effectively, and enjoys being part of a team. The successful candidate should be able to prioritize multiple responsibilities, adapt when project needs change, meet deadlines, and take ownership of their work.

Qualifications

• High school diploma or equivalent
• Previous administrative experience
• Strong organizational and communication skills
• Ability to work effectively in a fast-paced office environment
• Construction industry administrative experience preferred
• Basic understanding of information technology preferred
• Familiarity with Viewpoint and Bluebeam is a plus

This is a full-time, Monday–Friday position based primarily in our Matthews office, with occasional travel to jobsites and training.

At Speedwell Construction, we value Diligence, Respect, Humility, and a Sense of Urgency. If you are looking for an opportunity to contribute to a growing construction team and build your knowledge of the industry.

Speedwell Construction, Inc. is an Equal Opportunity Employer. Candidates must be able to successfully complete the required pre-employment screening process.