Construction Project Coordinator

Kelso Industries; Knoxville (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid holidays

Vacation time (2–3 weeks)

Apprenticeship programs

Job summary

Kelso Industries is seeking an Assistant Project Manager to support project coordination and administrative needs on active construction projects nationwide. You will help manage documentation, scheduling, and communications to meet time and cost objectives.

The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced environment, with strong written and verbal communication skills and a willingness to learn within a high-performing team.

Qualifications

• Excellent reading, writing, and verbal communications.
• Excellent organization skills.
• Ability to read plans (preferred).
• Has a background in construction (preferred).

Responsibilities

• Secure properly executed subcontract and purchase order agreements, insurance certificates, bonds and other documents as required.
• Assist with data entry of jobs, customers and vendors into project management and accounting software.
• Assist the Project Managers in developing monthly job status reports and in preparing and sending pay apps.
• Assist with aging reports and obtaining information to ensure timely payments.
• Assist Project Managers with obtaining licenses, permits, and inspection requests.
• Distribute job information like addresses, permits, and per diem to the appropriate people.
• Support end-of-year audits by gathering necessary information.
• Participate in coordination, staffing, scheduling, and meetings as needed.
• Prepare meeting minutes as directed by Project Managers.
• Help prepare job start-up and close-out checklists, including manuals and training materials for maintenance contracts.
• Keep PMs informed of issues on the project.
• Maintain good relationships with owners, architects, engineers, subcontractors, suppliers, and authorities.
• Assist PMs and Superintendents with construction planning.

Skills

Reading & writing

Organization

Plan reading

Construction background

Job description

Kelso Industries is seeking an Assistant Project Manager to support project coordination and administrative needs on active construction projects nationwide. You will help manage documentation, scheduling, and communications to meet time and cost objectives.

The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced environment, with strong written and verbal communication skills and a willingness to learn within a high-performing team.