Security & Construction Projects Administrator

Kelso Industries; Clearwater (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Kelso Industries, a nationwide provider of HVAC, mechanical, plumbing, and electrical solutions, seeks a Security Service & Construction Project Administrator to support project managers. You will manage contracts, submittals, RFIs, and closeout packages while coordinating with vendors and clients.

The role emphasizes organization, documentation accuracy, and regulatory compliance, with occasional site visits and a focus on safety policies within a fast-paced environment.

Qualifications

• 3+ years in a construction or security contracting admin role
• Strong knowledge of construction documentation and processes
• Proficiency in MS Office and project management software

Responsibilities

• Provide administrative support to project managers and field supervisors for security projects
• Prepare and manage project documentation including contracts, submittals, RFIs, and closeout packages
• Maintain and update project files and documentation logs
• Track project schedules and deadlines, ensuring on-time submission of documentation
• Coordinate with vendors, subcontractors, and clients on project status and documentation
• Assist in preparing Direct Owner Purchase billing and invoicing documentation
• Help ensure compliance with local, state, and federal regulations and safety policies
• Organize and schedule project meetings, prepare agendas, and take minutes

Skills

MS Office Suite

Organizational & time management

Written & verbal communication

Multitasking in fast-paced env.

Interpersonal & collaboration

Tools

Autodesk ACC Build

Viewpoint

Bluebeam

AutoCAD (experience)

Job description

Kelso Industries, a nationwide provider of HVAC, mechanical, plumbing, and electrical solutions, seeks a Security Service & Construction Project Administrator to support project managers. You will manage contracts, submittals, RFIs, and closeout packages while coordinating with vendors and clients.

The role emphasizes organization, documentation accuracy, and regulatory compliance, with occasional site visits and a focus on safety policies within a fast-paced environment.